Detailed creditor/debtors statements format

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

17 October 2014 Dear sir,

i am working as accountant any one can help me please

i want to prepare Detailed creditors/debtors statements on date of application and certified by auditor.
for the purpose of renewal of working capital
please tell me how to prepare with example of format

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
Follow

21 July 2024 Certainly! Below is a detailed format for preparing creditor/debtor statements, suitable for the purpose of renewal of working capital, certified by an auditor. This format is typically used to provide a snapshot of the outstanding balances owed by or to the company's creditors and debtors on a specific date.

### Creditor Statement Format:

**Creditor Name:**
**Statement Date:**

| Sr. No. | Invoice No. | Invoice Date | Due Date | Invoice Amount | Amount Paid | Balance Due |
|---------|-------------|--------------|----------|----------------|-------------|-------------|
| 1 | INV-001 | DD/MM/YYYY | DD/MM/YYYY | Amount | Amount | Amount |
| 2 | INV-002 | DD/MM/YYYY | DD/MM/YYYY | Amount | Amount | Amount |
| ... | ... | ... | ... | ... | ... | ... |
| Total | | | | Total Amount | Total Paid | Total Due |

### Debtor Statement Format:

**Debtor Name:**
**Statement Date:**

| Sr. No. | Invoice No. | Invoice Date | Due Date | Invoice Amount | Amount Paid | Balance Due |
|---------|-------------|--------------|----------|----------------|-------------|-------------|
| 1 | INV-001 | DD/MM/YYYY | DD/MM/YYYY | Amount | Amount | Amount |
| 2 | INV-002 | DD/MM/YYYY | DD/MM/YYYY | Amount | Amount | Amount |
| ... | ... | ... | ... | ... | ... | ... |
| Total | | | | Total Amount | Total Paid | Total Due |

### Explanation of Columns:

1. **Sr. No.:** Serial number for each transaction.
2. **Invoice No.:** Number of the invoice issued.
3. **Invoice Date:** Date when the invoice was issued.
4. **Due Date:** Date by which the payment is due.
5. **Invoice Amount:** Total amount billed in the invoice.
6. **Amount Paid:** Total amount paid by the debtor/creditor against the invoice.
7. **Balance Due:** Outstanding amount after deducting payments made.

### Additional Notes:

- Ensure all entries are accurate and match with the accounting records.
- The statement should be prepared as of a specific date, typically the date of application for renewal of working capital.
- Include any additional relevant information requested by the auditor or required by the lender for the renewal process.
- The auditor should verify and certify the accuracy of the statement.

```

### Certification:

The statements should be certified by the auditor, confirming the accuracy and completeness of the information provided. The auditor may also include their contact information and signature to authenticate the statement.

This format should help you prepare detailed creditor and debtor statements effectively for the purpose of renewal of working capital, ensuring compliance and clarity in financial reporting.

You need to be the querist or approved CAclub expert to take part in this query .
Click here to login now

Join the CA Students WhatsApp Community for ICAI Updates, Trending Courses & Notes!

Similar Resolved Queries

Unanswered Queries

Popular
Recent

Trending Online Classes

Direct Tax Laws & International Taxation May 26,Sept 26 & Jan 27

CA Arvind Tuli

Enroll Now
Audit Fast Track Recorded Batch For May 26,Sept 26 & Jan 27

CA Aarti Lahoti

Enroll Now
DT & Audit (Exam Oriented Fastrack Batch) - For May 26 Exams and onwards Full English

CA Bhanwar Borana & CA Shubham Keswani

Enroll Now

view all classess

Meet our CAclubindia PRO Members

Rakesh Maner

Credible HRM

Jai Solanki

Ashif Cheenikkal

sandhya.v

Subscribe Now

Detailed creditor/debtors statements format

Similar Resolved Queries

Trending Online Classes

Meet our CAclubindia PRO Members

Quick Links

Browse by Category

Latest Job Openings

Senior Executive

Manager- Finance and Compliance

GST CONSULTANT

GST CONSULTANCY

Accountant

CA Final

Article Assistant

Associate CA