Sb issue - submission in bank

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

27 November 2014 Hello can we submmite EP copy of SB in absence of Exchange Control copy of SB ? Also Note a circular / Notification from RBI

Amol S Joglekar

Amol S Joglekar (Expert)
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27 November 2014 ED not available or what?

Querist : Anonymous

Querist : Anonymous (Querist)

27 November 2014 my simple question is that can we submit EP copy of SB in place of Exchange control copy of SB

Amol S Joglekar

Amol S Joglekar (Expert)
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27 November 2014 IF ED is available, no any such question of LOSS of certificate/copy arises. Therefore, I asked....
IF ED is not available,ask for the duplicate copy of EC.
EP is accepted by promotion agencies.

Querist : Anonymous

Querist : Anonymous (Querist)

28 November 2014 what is ED
can we submit EP copy in bank in absence of exchange control copy

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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23 July 2025 Sure! Here's a quick clarification:

* **EP copy** means **Export Promotion copy** (often related to export documents).
* **Exchange Control copy of SB** refers to the **Exchange Control copy of Shipping Bill**, which is used by banks for foreign exchange and regulatory compliance.

### Your question:

**Can EP copy of SB be submitted to the bank if Exchange Control copy of SB is not available?**

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### Typical RBI / Banking practice:

* The **Exchange Control copy of the Shipping Bill** is generally required by the bank to process export-related transactions under FEMA and RBI regulations.
* The **EP copy** is sometimes accepted by banks, especially for internal records or in certain circumstances, but **officially Exchange Control copy is preferred and required.**

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### If Exchange Control copy is lost or unavailable:

* You should request a **duplicate Exchange Control copy** from the Customs department.
* Banks usually **do not accept EP copy as a full substitute** for Exchange Control copy unless a specific circular or RBI notification allows it.

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### On your question about RBI circular:

* No standard RBI circular allows EP copy as a substitute for Exchange Control copy.
* You may check with the **specific bank’s forex department or customs authority** for their policy.
* Also, the **Export Promotion Councils may accept EP copy for their records**, but banks need Exchange Control copy for forex formalities.

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**Summary:**

* Best to get the **Exchange Control copy** or its duplicate from customs.
* EP copy alone usually **cannot fully replace Exchange Control copy** for bank submission.

If you want, I can help draft a formal request letter to customs for a duplicate Exchange Control copy or check any recent RBI circulars. Would you like me to do that?

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