Retention of documents
This query is : Resolved
18 September 2009
Hi
Could you pls anyone answer my queroy below
As per companies act, there is a requirement to retain the documents upto 8 financial years. But can a firm retain the documents in the form of soft data (by scan images ) instead of holding physical files or documents which will be destroyed post conversion of soft data of scan images. Pls reply
Could you pls anyone answer my queroy below
As per companies act, there is a requirement to retain the documents upto 8 financial years. But can a firm retain the documents in the form of soft data (by scan images ) instead of holding physical files or documents which will be destroyed post conversion of soft data of scan images. Pls reply
18 September 2009
Hi
Could you pls anyone answer my queroy below
As per companies act, there is a requirement to retain the documents upto 8 financial years. But can a firm retain the documents in the form of soft data (by scan images ) instead of holding physical files or documents which will be destroyed post conversion of soft data of scan images. Pls reply
Could you pls anyone answer my queroy below
As per companies act, there is a requirement to retain the documents upto 8 financial years. But can a firm retain the documents in the form of soft data (by scan images ) instead of holding physical files or documents which will be destroyed post conversion of soft data of scan images. Pls reply
22 September 2009
Hi
If the docs related to financial instruments or customer related documents, then can we destroy it, post conversion of scan images. Pls let me know
If the docs related to financial instruments or customer related documents, then can we destroy it, post conversion of scan images. Pls let me know
Guest
Guest
(Expert)
23 September 2009
The above reply is partially wrong.
You can hold documents in the Scanned E-form, But If anybody check that e-documents then Entire data of the Documents must be clearly seen/visible.
You have to install the Computer also, because whenever the Members, Officers or authorised persons came to the Office. They should be given the computer to check the documents.
Every documents which are to be used in preparation of Balance Sheet/Ledger A/Cs should also be lept in the E-form. As they are the base of any transaction.
Regards,
Ankur Shah
You can hold documents in the Scanned E-form, But If anybody check that e-documents then Entire data of the Documents must be clearly seen/visible.
You have to install the Computer also, because whenever the Members, Officers or authorised persons came to the Office. They should be given the computer to check the documents.
Every documents which are to be used in preparation of Balance Sheet/Ledger A/Cs should also be lept in the E-form. As they are the base of any transaction.
Regards,
Ankur Shah
You need to be the querist or approved CAclub expert to take part in this query .
Click here to login now
Click here to login now
Unanswered Queries
- GST Audit whether Govt Companies are exempt?
- PTRC Show Cause Notice on Email
- Accounting treatment of AMC alongwith the purchase of Laptop
- Unable to File TDS Q2 Return – New TRACES Portal Error
- Taxation of crypto futures in India Fy 2026- 2027
- Transfer of Physical Stock Between Two Proprietorship Concerns
- MSME disclosure and disallowance
- Issuing of delivery challan by seller of goods
- GST Treatment of Purchases with GST Paid where Outward Supplies of Manufactured CattleFeed Exempt
- EPF ECR NEW RULES Sep 17th 2026
- Condonation Request sec 119(2) b -Enhancement Limit of Leave Exemption prior to AY 2023
- Expert Help Required for TDS Refund 100000 Through TRACES – AY 2022–23
- IMPORT PURCHASE ENTRY PASSED IN BOOKS OF ACCOUNT
- FAST DS 26 Undisclosed Foreign Asset Disclosure Scheme 2026
- Regime change
- Goods sold but invoice not issued
- Tally: Imported bank entries do not show up in manual reconciliation
- Sales of goods of amount Rs97 lakhs to a party
- Confused About My Career After 12th — Cyber Security, AI or Finance? Need Guidance
- FAST-DS 2026 Under Tax Law - No recourse or support for person declaring via this scheme?
Trending Online Classes
-
DT & Audit (Exam Oriented Fastrack Batch) - For May 26 Exams and onwards Full English
CA Bhanwar Borana & CA Shubham Keswani
Subscribe to Pro
Join an elite circle of professionals
CAclubindia
