Purchase entry in busy accounting software

This query is : Resolved

Quick Summary

The discussion provided guidance on entering a purchase invoice in Busy Accounting Software with multiple GST rates. It explained recording battery purchases taxed at 28% and repair services taxed at 18%, along with CGST and SGST calculations.

Suhasini Lad

Suhasini Lad (Querist)
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28 February 2022 Dear All,

Please help me if anyone is using Busy Accounting Software. I want to enter a purchase invoice with goods Battery net amount Rs.6700/- on which GST is 28% i.e Rs.938/- CGST and Rs.938 SGST. Also the bill include service,Repairing charges Rs.7300 on which GST rate is 18% i.e Rs.657/- CGST and Rs.657/- SGST.

Please guide new to software.

Thanking you,

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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10 July 2024 Sure, here’s a step-by-step guide to entering a purchase invoice in Busy Accounting Software for the scenario you described:

### Entering Purchase Invoice in Busy Accounting Software:

1. **Open Busy Accounting Software**:
- Launch the Busy Accounting Software on your computer.

2. **Navigate to Purchase Voucher Entry**:
- Go to the main menu or dashboard where you typically enter transactions.
- Look for an option like "Purchase Voucher" or "Purchase Invoice Entry".

3. **Enter Supplier Details**:
- Select or enter the supplier's details for whom you are entering the purchase invoice.
- Ensure the supplier’s GSTIN (Goods and Services Tax Identification Number) is correctly entered if applicable.

4. **Enter Purchase Invoice Details**:
- Enter the invoice number and date in the respective fields.
- Specify the total net amount of goods purchased. In your case, enter Rs. 6700 for the batteries.

5. **Enter Goods Details**:
- In the item details section, enter the goods description (e.g., batteries).
- Enter the net amount of Rs. 6700 under the column for net amount or gross amount.

**Calculate GST**:
- Busy Accounting Software typically allows you to enter GST rates directly. For the batteries taxed at 28% GST:
- Enter Rs. 938 under CGST (Central GST) and Rs. 938 under SGST (State GST) columns.

**Enter Service and Repair Charges**:
- Add a new line item for service and repairing charges.
- Enter the net amount of Rs. 7300 for these charges.

**Calculate GST for Service Charges**:
- For service and repair charges taxed at 18% GST:
- Enter Rs. 657 under CGST and Rs. 657 under SGST columns.

**Verify and Save**:
- Double-check all details entered including amounts, GST calculations, and supplier information.
- Save the purchase invoice entry once all details are accurate.

**Print or Save Invoice**:
- After saving, you can choose to print the invoice or save it as a PDF for your records.

### Additional Tips:

- **Tax Summary**: Busy Accounting Software usually provides a tax summary or GST calculation summary before finalizing the entry. Verify this summary to ensure accuracy.

- **Reports**: You can generate various reports from Busy Accounting Software to track purchases, GST payments, and more.

If you encounter specific fields or options in Busy Accounting Software that differ from this general guidance, refer to the software’s user manual or help section for detailed instructions. Each software version might have slight variations in terminology or layout, but the basic principles of entering transactions remain consistent.

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