Proof of sending notice for board meeting

This query is : Resolved

Geetha Gupta (Querist)
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17 August 2018 Hi all,
Where notices, draft resolutions and agenda for board meetings are hand delivered, what would constitute as proof of sending the these documents?

Thanks and Regards,
Geetha

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CS Mitesh Mehta

CS Mitesh Mehta (Expert)
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17 August 2018 Acknowledgement of receipt of documents signed by the directors/concerned person shall constitute a valid proof of sending documents

Geetha Gupta

Geetha Gupta (Querist)
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19 August 2018 OK.
But what if the director is unable to sign, like for instance, too sick and hospitalised ? Or they are travelling? Can a relative sign on their behalf?
Regards,
Geetha

CS Mitesh Mehta

CS Mitesh Mehta (Expert)
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20 August 2018 Yes.

It is sufficient that Notice, Agenda and other relevant papers are sent to the postal address registered by the Directors with the company or in the absence of such details or any change thereto, any of such addresses appearing in the (DIN) registration of the Director.

Proof of sending Notice and its delivery shall be maintained by the company for at least 3 years from the date of the Meeting

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Geetha Gupta

Geetha Gupta (Querist)
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23 August 2018 Thank you very much, Mitesh ji

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