Proof of sending notice for board meeting
This query is : Resolved
Geetha Gupta
(Querist)
17 August 2018
Hi all,
Where notices, draft resolutions and agenda for board meetings are hand delivered, what would constitute as proof of sending the these documents?
Thanks and Regards,
Geetha
Where notices, draft resolutions and agenda for board meetings are hand delivered, what would constitute as proof of sending the these documents?
Thanks and Regards,
Geetha
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CS Mitesh Mehta
(Expert)
17 August 2018
Acknowledgement of receipt of documents signed by the directors/concerned person shall constitute a valid proof of sending documents
Geetha Gupta
(Querist)
19 August 2018
OK.
But what if the director is unable to sign, like for instance, too sick and hospitalised ? Or they are travelling? Can a relative sign on their behalf?
Regards,
Geetha
But what if the director is unable to sign, like for instance, too sick and hospitalised ? Or they are travelling? Can a relative sign on their behalf?
Regards,
Geetha
CS Mitesh Mehta
(Expert)
20 August 2018
Yes.
It is sufficient that Notice, Agenda and other relevant papers are sent to the postal address registered by the Directors with the company or in the absence of such details or any change thereto, any of such addresses appearing in the (DIN) registration of the Director.
Proof of sending Notice and its delivery shall be maintained by the company for at least 3 years from the date of the Meeting
It is sufficient that Notice, Agenda and other relevant papers are sent to the postal address registered by the Directors with the company or in the absence of such details or any change thereto, any of such addresses appearing in the (DIN) registration of the Director.
Proof of sending Notice and its delivery shall be maintained by the company for at least 3 years from the date of the Meeting
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Geetha Gupta
(Querist)
23 August 2018
Thank you very much, Mitesh ji
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