Mistake in application for certifed copies

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

19 September 2013 Me n my friend fill the certified copies application n i have received my copies but my friend have not yet receive and now he realise that there was a mistake in filling the application i.e.
1 wrong SDT code(i hand written application)
2 in hand written he has tick for certified copies but in online form they tick certifed copies n inspection(as form is filled by student and send by his parents )
But the status of his certifed copies showing "UNDER PROCESS"

plzz tell me that now he will receive his copies or on?

Querist : Anonymous

Querist : Anonymous (Querist)

19 September 2013 plzzz tell me is there is any email id or phone no from where i can query about the status of his copies

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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03 August 2024 If there is a mistake in the application for certified copies and the status is showing "UNDER PROCESS," you should address it promptly to avoid further delays. Here’s how you can proceed:

### **Steps to Correct the Mistake in Application for Certified Copies**

1. **Contact the Relevant Authority:**
- **Visit the Office**: If possible, visit the office where the application was submitted. You can explain the situation and request assistance in correcting the mistake.
- **Phone or Email**: If visiting in person is not feasible, contact the office by phone or email. Provide them with the application details and explain the errors.

2. **Submit a Correction Request:**
- **Written Request**: Draft a letter or email to the authority requesting a correction in the application. Include:
- Your friend’s application reference number.
- Details of the mistakes (wrong SDT code, incorrect checkboxes).
- Request to correct the SDT code and change the status from "certified copies and inspection" to "certified copies only."
- **Supporting Documents**: Attach a copy of the original application and any other relevant documents that support your request.

**Sample Correction Request Letter:**
```plaintext
[Your Friend’s Name]
[Your Friend’s Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Authority’s Name]
[Office Address]
[City, State, ZIP Code]

Subject: Request for Correction in Application for Certified Copies

Dear [Authority’s Name],

I am writing to request a correction in the application for certified copies submitted on [date]. The application reference number is [application reference number].

Upon reviewing the status, I noticed that there were errors in the application:
1. The SDT code was entered incorrectly.
2. The application was mistakenly ticked for both "certified copies and inspection" instead of "certified copies only."

I kindly request that you update the application to reflect the correct SDT code and ensure it is processed as a request for certified copies only.

Attached are copies of the original application and relevant documents for your reference.

Thank you for your prompt attention to this matter. Please let me know if any additional information is required.

Sincerely,
[Your Friend’s Name]
```

3. **Follow Up:**
- **Check Status**: After submitting the correction request, follow up with the authority to confirm that the corrections have been made and that the application is being processed correctly.
- **Confirm Receipt**: Ensure you receive confirmation from the office regarding the changes made.

4. **Keep Records:**
- Maintain copies of all correspondence and documents related to the correction request. This will be useful if any further issues arise.

By taking these steps, you should be able to address the errors in the application and help your friend receive the certified copies promptly.

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