Mca filing

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Querist : Anonymous

Querist : Anonymous (Querist)

04 June 2015 Can anyone please provide a list of all the filing to be done with MCA in relation to a small private company?

Pratik Shah

Pratik Shah (Expert)

05 June 2015 please share your email id

Querist : Anonymous

Querist : Anonymous (Querist)

05 June 2015 The mail id is v_dst@yahoo.co.in

Aashok Kumar Sharma

Aashok Kumar Sharma

(Expert)

03 August 2024 For a small private company, there are several filings required with the Ministry of Corporate Affairs (MCA) in India. The specific filings depend on various factors, including the company's activities, financial position, and compliance status. Here’s a comprehensive list of common filings for a small private company:

### **1. **Incorporation Filings**

1. **Form SPICe+ (INC-32)**: For company incorporation, including DIN, PAN, TAN, and more.
2. **Form INC-22**: For the notice of the situation of the registered office.
3. **Form DIR-12**: For appointment of directors.

### **2. **Annual Filings**

1. **Form MGT-7**: Annual Return - Details of shareholders, directors, and other statutory information.
2. **Form AOC-4**: Financial Statement - Submission of financial statements, including balance sheet and profit & loss account.
- **Form AOC-4 (XBRL)**: For companies required to file financials in XBRL format.
3. **Form MGT-14**: Filing of resolutions with the Registrar of Companies (ROC), such as appointment of directors, change in share capital, etc.

### **3. **Event-based Filings**

1. **Form DIR-12**: For changes in the board of directors, including appointments, resignations, and changes in director details.
2. **Form 32**: For changes in directors or their details (replaced by DIR-12).
3. **Form SH-7**: For any change in share capital (e.g., increase or decrease in authorized capital).
4. **Form PAS-3**: For the allotment of shares.
5. **Form CHG-1/CHG-4**: For creation or modification of charges on company assets.
6. **Form MSME-1**: For the disclosure of outstanding payments to Micro and Small Enterprises (MSEs).

### **4. **Other Compliance Filings**

1. **Form DPT-3**: For the declaration of deposits and outstanding loans or borrowings.
2. **Form NDH-1/NDH-2/NDH-3**: For Non-Banking Financial Companies (NBFCs) or Non-Deposit Taking NBFCs (if applicable).
3. **Form GSTR-1/GSTR-3B**: For GST filings (not directly with MCA but applicable to company operations).
4. **Form 20B**: For filing the annual return with the ROC (replaced by MGT-7).

### **5. **Compliance with Tax Authorities**

1. **Income Tax Returns**: Filing of ITR-6 for the company.
2. **TDS Returns**: Quarterly filing of TDS returns if applicable.

### **6. **Other Notices**

1. **Form INC-28**: For the order of the Tribunal.
2. **Form FC-1/FC-2/FC-3**: For foreign companies (if applicable).

### **Filing Deadlines**

1. **Annual Return (MGT-7)**: Within 60 days from the date of the Annual General Meeting (AGM).
2. **Financial Statements (AOC-4)**: Within 30 days from the date of the AGM.
3. **Form DIR-12**: Within 30 days of any change in directors.
4. **Form MGT-14**: Within 30 days of passing a resolution.

### **General Compliance Tips**

- **Maintain Timely Filing:** Ensure all forms are filed within the stipulated deadlines to avoid penalties.
- **Keep Records Updated:** Regularly update records of directors, shareholders, and other statutory details.
- **Consult a Professional:** For complex issues or to ensure compliance, consult with a Company Secretary or Chartered Accountant.

### **Resources**

For more specific details, refer to:
- **MCA21 Portal**: [MCA21 Services](https://www.mca.gov.in/)
- **ICAI Guidelines**: For detailed accounting and compliance requirements.

Regular monitoring of MCA updates and compliance requirements is essential to ensure that your private company adheres to all statutory obligations.

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