Material rejected by party

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A footwear manufacturer is seeking advice on the correct documentation to return rejected material to Reliance Industries. They have received acknowledgements for received and rejected cartons but need to ensure they have the correct paperwork for collection. The suggested documents include a delivery challan, e-way bill, GRN copy, and a certificate detailing the original invoice. Issuing a credit note is also advised.

Rakesh Sharma

Rakesh Sharma (Querist)
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09 June 2022 Respected Experts, we are footwear manufacturer & are selling to M/s Reliance Industries. We dispatch material to M/s Reliance through their own arranged vehicles, during quality checking of material they reject 2-3 Cartons in every consignment by acknowledging 98 Cartons (100 - 2 Rejected).

Total quantity of rejected cartons are around 40 Cartons, but we have only GRN copy but we have only GRN copy and they mentioned "Total Cartons" "Recd. Cartons" "Short Cartons". Now they advised us to pick this material. And we are planning to lift this material with the help of below docs :-
1) Delivery challan - We are both consignor & consignee
2) E-way bill
3) Self certified copy of GRN
4) Certificate on letter mentioning :- Original Inv. No., Dtd. Value, Carton & Rejected Carton.

Kindly suggest us that the above docs are sufficient or any other way to return back this material.

Regards,

Rakesh Sharma