High Sea Sales BOE's in IDPMS

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Srikanth P (Querist)
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11 July 2023 Dear sir / madam
We have filed few HSS BOE's using our AD Code and few BOE's using local suppliers AD code. We made payment to local suppliers in INR and in turn they made payment to overseas suppliers.

In both the cases, these BOE's are not knocked off in the IDPMS and our bank is also not aware of the procedure. Could you please help out on the procedure on how these BOE's could be cleared off in the IDPMS.

Aashok Kumar Sharma

Aashok Kumar Sharma

(Expert)
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09 July 2024 Clearing Bills of Entry (BOE) in IDPMS (Integrated Declaration Processing and Management System) involves ensuring that all relevant payments and transactions are correctly accounted for and cleared. Here’s a general procedure you can follow to clear BOEs in IDPMS, especially when using different AD codes (Authorised Dealer codes):

1. **Gather Documentation**:
- Collect all relevant BOE documents related to the imports, whether filed under your AD code or local suppliers’ AD codes.
- Ensure you have invoices, shipping documents, and proof of payments made in INR to local suppliers.

2. **Verification of Payments**:
- Verify that payments made in INR to local suppliers correspond to the imports covered by the BOEs filed under their AD codes.
- Ensure there is a clear trail of payments from your company to local suppliers and from local suppliers to overseas suppliers.

3. **Communication with Banks**:
- Contact your bank's designated officer handling foreign exchange transactions or IDPMS submissions.
- Provide them with copies of the BOEs, invoices, and proof of payments made to local suppliers.

4. **Declaration in IDPMS**:
- If the BOEs were filed using local suppliers’ AD codes, ensure that these suppliers have correctly filed their declarations in IDPMS, including proof of foreign currency payments to overseas suppliers.
- Work with your local suppliers to ensure they have submitted all required documentation and declarations.

5. **Coordination with Customs Authorities**:
- Depending on your country’s customs regulations, customs authorities may need to be informed or involved in verifying the payments and clearing the BOEs.
- Provide any additional documentation or information requested by customs authorities to facilitate clearance.

6. **Follow-Up and Resolution**:
- Monitor the status of the BOEs in IDPMS after submitting all required documentation.
- Follow up with your bank and customs authorities to ensure the BOEs are cleared and transactions are properly recorded.

7. **Documentation Retention**:
- Keep copies of all submitted documents, correspondence with banks and customs, and any acknowledgments or clearances received.

If you encounter specific challenges or if the procedures vary based on your location or the goods imported, consulting with a customs broker, financial advisor, or legal expert familiar with import-export regulations in your country can provide tailored guidance. This ensures compliance with all regulatory requirements and smooth processing of BOEs in IDPMS.

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