Format of declaration and undertaking as per Circular 125 of CBIC

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SATISH CHANDER (Querist)
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30 September 2022
Deficiency Memo GST RFD-03
All the declaration and undertaking as per Circular 125 of CBIC are not uploaded bt the applicant.
Can any one provide the format of all declaration and undertaking please.
I shall be grateful .

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
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07 July 2024 Certainly! Declarations and undertakings required for GST RFD-03, especially in reference to Circular 125 of CBIC, typically include specific statements and information that the applicant needs to provide. Here’s a general format that you can use for declarations and undertakings in GST RFD-03:

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### Declarations and Undertakings for GST RFD-03

#### Declaration 1: Declaration of Goods/Services Details

I, [Name of Applicant], Director/Proprietor/Authorized Signatory of [Name of Company/Entity], hereby declare the following regarding the goods/services for which refund is claimed under GST:

1. **GSTIN:** [GSTIN of the Applicant]
2. **Invoice Details:** Provide a detailed list of invoices along with the following information:
- Invoice Number
- Invoice Date
- Invoice Value
- GST Charged
3. **Details of Goods/Services:** Describe the goods/services supplied against these invoices.

#### Declaration 2: Declaration of Compliance with GST Laws

I, [Name of Applicant], Director/Proprietor/Authorized Signatory of [Name of Company/Entity], solemnly affirm and declare that:

1. The information provided in this application for refund (GST RFD-03) is true and correct to the best of my knowledge and belief.
2. All relevant provisions of the GST Act, rules, and notifications have been complied with in relation to the refund claimed.
3. There is no other refund claim made for the same period for the goods/services mentioned in this application.

#### Declaration 3: Undertaking for Adherence to Circular 125 of CBIC

I, [Name of Applicant], Director/Proprietor/Authorized Signatory of [Name of Company/Entity], hereby undertake that:

1. I have read and understood Circular 125 of CBIC regarding the requirements for claiming GST refund.
2. All necessary documents, declarations, and undertakings as per Circular 125 have been duly provided/uploaded along with this application (GST RFD-03).
3. I will provide any additional information or documents as may be required by the GST authorities to process this refund claim.

#### Certification:

I hereby certify that all the above declarations and undertakings are true, correct, and complete to the best of my knowledge and belief.

**Date:** [Date of Signing]
**Place:** [Place of Signing]

**Signature:** _________________________
[Name of Signatory]
[Designation]
[Name of Company/Entity]

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### Notes:
- **Customization:** Modify the declarations and undertakings as per the specific requirements mentioned in the deficiency memo (GST RFD-03) or Circular 125 of CBIC.
- **Document Upload:** Ensure all required documents, including these declarations and undertakings, are uploaded as per the guidelines provided in the GST portal or by the concerned authority.
- **Review:** Before submission, review all information and declarations carefully to avoid discrepancies.

This format provides a comprehensive outline for declarations and undertakings typically required for GST refund applications under GST RFD-03, aligning with Circular 125 of CBIC. Adjust the specifics based on your actual requirements and ensure compliance with current regulations and guidelines.

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