ESI and PF Entries in Tally

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

22 January 2010 Hi,
I want to know the ESI % for employee and employer contribution and PF % and how topass accounting entries for the same in Tally.

veena

veena (Expert)
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22 January 2010 Salary A/C dr
To Salary Payable
To PF
To ESI

When make payment nullify these accounts and give corrousponding effect to Bank/cash

Message likes : 1 times

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
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24 July 2024 Sure, let's break down the Employee State Insurance (ESI) and Provident Fund (PF) contributions and how to pass accounting entries for these in Tally ERP.

### Employee State Insurance (ESI)

**ESI Contribution Rates (as of the latest information, subject to updates):**
- **Employee Contribution:** 0.75% of gross wages per month
- **Employer Contribution:** 3.25% of gross wages per month

### Provident Fund (PF)

**Provident Fund Contribution Rates (as of the latest information, subject to updates):**
- **Employee Contribution:** 12% of basic wages, dearness allowance, and retaining allowance (if any)
- **Employer Contribution:**
- 3.67% towards Provident Fund
- 8.33% towards Pension Scheme (EPS)
- 0.5% towards Employee Deposit Linked Insurance (EDLI)

### Accounting Entries in Tally ERP

#### 1. Employee State Insurance (ESI)

**For Employer Contribution (3.25% of gross wages):**

1. **Create Ledger Accounts:**
- **ESI Payable (Expenses Account)**
- **ESI Employer Contribution (Statutory Liability)**

2. **Pass Accounting Entries:**
- Debit **ESI Payable (Expenses Account)** (e.g., Salary Expenses) for the Employer Contribution amount.
- Credit **ESI Employer Contribution (Statutory Liability)** (e.g., Duties and Taxes) for the same amount.

**For Employee Contribution (0.75% of gross wages):**

1. **Create Ledger Accounts:**
- **ESI Payable (Expenses Account)**
- **ESI Employee Contribution (Employee Deduction)**

2. **Pass Accounting Entries:**
- Debit **ESI Payable (Expenses Account)** (e.g., Salary Expenses) for the Employee Contribution amount.
- Credit **ESI Employee Contribution (Employee Deduction)** (e.g., Employee Benefits Payable) for the same amount.

#### 2. Provident Fund (PF)

**For Employer Contribution:**

1. **Create Ledger Accounts:**
- **PF Payable (Expenses Account)**
- **PF Employer Contribution (Statutory Liability)**

2. **Pass Accounting Entries:**
- Debit **PF Payable (Expenses Account)** (e.g., Salary Expenses) for the Employer's Contribution amount.
- Credit **PF Employer Contribution (Statutory Liability)** (e.g., Duties and Taxes) for the same amount.

**For Employee Contribution:**

1. **Create Ledger Accounts:**
- **PF Payable (Expenses Account)**
- **PF Employee Contribution (Employee Deduction)**

2. **Pass Accounting Entries:**
- Debit **PF Payable (Expenses Account)** (e.g., Salary Expenses) for the Employee's Contribution amount.
- Credit **PF Employee Contribution (Employee Deduction)** (e.g., Employee Benefits Payable) for the same amount.

### Important Notes:

- Adjust the ledger account names as per your Tally ERP configuration and naming conventions.
- Ensure you classify and allocate the contributions correctly between liabilities (payables) and expenses (statutory liabilities) for accurate financial reporting.
- It's advisable to consult with your accountant or financial advisor to tailor the entries based on specific statutory requirements and company policies.

By following these guidelines, you can accurately record ESI and PF contributions in Tally ERP, ensuring compliance and proper financial management.

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