Epf sub code generation for branches

This query is : Resolved

Share Report Follow Query Ask a Query

sai

sai (Querist)
Follow

09 October 2017 Can anyone let me know the procedure of how to generate sub codes for branches

Aashok Kumar Sharma

Aashok Kumar Sharma (Expert)
Follow

21 July 2024 To generate EPF sub-codes for branches under the main establishment (Principal Employer), you typically need to follow these steps:

### Step-by-Step Procedure:

1. **Registration under EPF:**
- Ensure that the main establishment (Principal Employer) is already registered under EPF.
- If not registered, first complete the EPF registration process for the Principal Employer.

2. **Identify Branches:**
- Identify each branch location that you want to register separately under EPF.

3. **Application for Sub-Code:**
- Obtain the EPF Form 5A (Application for Registration of Establishments).
- Fill out Form 5A for each branch location separately.
- Include details such as branch address, number of employees, contact details, etc.

4. **Documentation:**
- Prepare necessary documents such as address proof of the branch, PAN card, identity proof of the authorized signatory, bank account details, etc.
- Ensure all documents are self-attested and in order.

5. **Submission:**
- Submit the filled and signed Form 5A along with the required documents to the EPF Regional Office that has jurisdiction over the branch location.
- Make sure to submit in person or through registered post/courier.

6. **Verification and Inspection:**
- The EPF authorities may conduct a verification or inspection of the branch premises to ensure compliance with EPF rules.
- Cooperate with EPF officials during this process.

7. **Sub-Code Allotment:**
- Upon successful verification and approval, EPF authorities will allot a unique sub-code (establishment code) for each branch.
- This sub-code will be linked to the main EPF code of the Principal Employer.

8. **Compliance and Contributions:**
- Once the sub-codes are allotted, the branch is now responsible for EPF compliance independently.
- Ensure timely payment of EPF contributions and submission of required returns for each branch.

### Important Notes:

- **Timeline:** The process of sub-code generation can take a few weeks to complete, depending on the EPF Regional Office's workload and verification procedures.

- **EPF Regional Office:** Contact the EPF Regional Office where your main establishment (Principal Employer) is registered to get specific instructions and forms.

- **EPF Compliance:** Each branch with a sub-code is required to comply with EPF rules independently, including employee contributions, employer contributions, and timely submission of EPF returns.

By following these steps and ensuring compliance with EPF regulations, you can successfully generate sub-codes for branches under the EPF scheme. For any specific queries or detailed assistance, it's advisable to directly contact the EPF Regional Office handling your case.

You need to be the querist or approved CAclub expert to take part in this query .
Click here to login now