Debit Note on Freight

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sankar ponnan (Querist)
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16 December 2019 SIR

Freight paid by cash on behalf of the seller can be adjusted with the credit invoice by issuing debit note?

Thanks and Regards,
SANKAR

A.S.SUNDARARAJAN

A.S.SUNDARARAJAN (Expert)
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16 December 2019 Yes. You have to raise debit advice not debit note by mentioning reimbursement of freight expenses paid on your behalf. In that debit advice, bill reference f transporter with the amount and your payment reference are to be mentioned to substantiate reimbursement

sankar ponnan

sankar ponnan (Querist)
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16 December 2019 Thank You Sir
In this matter, incase if the transporter does not issue the bill and freight paid by cash through payment voucher, how should refer in debit advice?
and should not pay the freight to the transporter without their bill? Kindly advise me please.

A.S.SUNDARARAJAN

A.S.SUNDARARAJAN (Expert)
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16 December 2019 Firstly I wish to know the amount involved. Even the bill is not provided, , kindly get letter in white paper from transporter with the seal and signature which should be supporting paper of cash voucher. But the amount involve is in higher side, the above suggestion is not advice able.

sankar ponnan

sankar ponnan (Querist)
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16 December 2019 Sir
Freight Amount involved in this transaction is Rs.28000/- .

A.S.SUNDARARAJAN

A.S.SUNDARARAJAN (Expert)
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16 December 2019 Definitely you have to get bill as the amount involved is huge. If we pay freight for 1000 or 2000, you may pay through voucher without bill

sankar ponnan

sankar ponnan (Querist)
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16 December 2019 Thank You Very Much Sir

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