Correction of AD Code in BOE Filed for High Seas Purchase

This query is : Resolved

MIGPL GJ (Querist)
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25 April 2025 Dear Sir,

We would like to bring to your kind attention an issue related to a High Seas Purchase transaction carried out during the financial year 2016–17.

At the time of filing the Bill of Entry (BOE), our Customs House Agent (CHA) inadvertently inserted our AD Code (i.e., the buyer's AD Code) instead of the original importer’s AD Code. As a result, the BOE reflects our AD Code, although we were not the original importer.

Due to this discrepancy, our bank is reflecting pending entries in the ORM system, and is levying charges of Rs. 1,000 + GST per BOE for the same.

We kindly request your guidance on the following:

Whether it is possible at this stage to request an amendment in the BOE to reflect the correct (original importer’s) AD Code.

We would appreciate your support and direction on how best to proceed in order to resolve this issue and avoid further charges from the bank.

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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28 April 2025 Contact Customs Authorities: Reach out to the customs office where the BOE was filed. Inquire about the procedure for amending the BOE to reflect the correct AD Code of the original importer.
Documentation: Prepare necessary documentation, including:
A copy of the original BOE.
Proof of the correct AD Code.
Any correspondence with your Customs House Agent (CHA) regarding the error.
2. Formal Application
File a Formal Application: Submit a written request for amendment, detailing the error and providing supporting documents. Ensure you mention the financial impact, such as the charges being levied by your bank.
3. Engage Your CHA
Involve Your CHA: Since they were responsible for filing the BOE, they may assist in navigating the amendment process or provide additional documentation needed.
4. Bank Communication
Inform Your Bank: Notify your bank about the situation and the steps you are taking to rectify the error. Request a temporary waiver of the charges until the issue is resolved.