Change in Signatures
This query is : Resolved
Querist : Anonymous
Querist :
Anonymous
(Querist)
20 November 2009
kindly tell me the procedure to intimate ROC of the change in signature of the director
DIN 4 does not have the specific field for the same
DIN 4 does not have the specific field for the same
26 November 2009
signature means digital signature or physical one????
19 July 2024
To intimate the Registrar of Companies (ROC) about the change in signature of a director of a company, you typically need to follow these steps:
### Procedure to Intimate ROC for Change in Director's Signature
1. **Board Resolution:**
- Hold a board meeting and pass a resolution approving the change in signature of the director.
- The resolution should clearly mention the old and new signature of the director.
2. **Preparation of Form DIR-12:**
- Prepare Form DIR-12, which is used for intimating ROC about changes in particulars of directors.
- Ensure all required details are filled in correctly, including the new signature of the director.
3. **Attachments:**
- Attach the following documents with Form DIR-12:
- Certified copy of the board resolution approving the change in signature.
- Updated specimen signature of the director on the company's letterhead.
4. **Filing with ROC:**
- Submit the filled and signed Form DIR-12 along with the attachments to the ROC within 30 days from the date of board resolution.
- This can be done electronically through the Ministry of Corporate Affairs (MCA) portal or physically at the ROC office, depending on your jurisdiction and the services available.
5. **Verification and Approval:**
- After submission, ROC will verify the documents and details provided.
- Upon verification, they will update their records with the new signature of the director.
### Additional Considerations:
- **Certification of Documents:** Ensure that all documents submitted to ROC are certified true copies by a director or company secretary.
- **Fee Payment:** Check the applicable fee for filing Form DIR-12 with ROC and make the payment online if filing electronically.
- **Notification to Banks and Authorities:** After ROC approval, notify banks and other authorities where the director's signature is used for financial transactions or legal purposes.
### Form DIR-12 Details:
- **Purpose:** Change in particulars of directors (including signatures).
- **Sections to Fill:** Particulars of the director, details of the change (old and new signature), board resolution details, and attachments.
### Conclusion:
By following the above procedure and ensuring all required documents are correctly filled and submitted, you can effectively intimate ROC about the change in signature of a director of your company. Always double-check the latest requirements and guidelines on the MCA portal or consult with a company secretary for precise compliance with regulatory norms.
### Procedure to Intimate ROC for Change in Director's Signature
1. **Board Resolution:**
- Hold a board meeting and pass a resolution approving the change in signature of the director.
- The resolution should clearly mention the old and new signature of the director.
2. **Preparation of Form DIR-12:**
- Prepare Form DIR-12, which is used for intimating ROC about changes in particulars of directors.
- Ensure all required details are filled in correctly, including the new signature of the director.
3. **Attachments:**
- Attach the following documents with Form DIR-12:
- Certified copy of the board resolution approving the change in signature.
- Updated specimen signature of the director on the company's letterhead.
4. **Filing with ROC:**
- Submit the filled and signed Form DIR-12 along with the attachments to the ROC within 30 days from the date of board resolution.
- This can be done electronically through the Ministry of Corporate Affairs (MCA) portal or physically at the ROC office, depending on your jurisdiction and the services available.
5. **Verification and Approval:**
- After submission, ROC will verify the documents and details provided.
- Upon verification, they will update their records with the new signature of the director.
### Additional Considerations:
- **Certification of Documents:** Ensure that all documents submitted to ROC are certified true copies by a director or company secretary.
- **Fee Payment:** Check the applicable fee for filing Form DIR-12 with ROC and make the payment online if filing electronically.
- **Notification to Banks and Authorities:** After ROC approval, notify banks and other authorities where the director's signature is used for financial transactions or legal purposes.
### Form DIR-12 Details:
- **Purpose:** Change in particulars of directors (including signatures).
- **Sections to Fill:** Particulars of the director, details of the change (old and new signature), board resolution details, and attachments.
### Conclusion:
By following the above procedure and ensuring all required documents are correctly filled and submitted, you can effectively intimate ROC about the change in signature of a director of your company. Always double-check the latest requirements and guidelines on the MCA portal or consult with a company secretary for precise compliance with regulatory norms.
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