Change in Signatures

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

20 November 2009 kindly tell me the procedure to intimate ROC of the change in signature of the director

DIN 4 does not have the specific field for the same

CS Arpita Rajpurohit

CS Arpita Rajpurohit (Expert)
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26 November 2009 signature means digital signature or physical one????

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
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19 July 2024 To intimate the Registrar of Companies (ROC) about the change in signature of a director of a company, you typically need to follow these steps:

### Procedure to Intimate ROC for Change in Director's Signature

1. **Board Resolution:**
- Hold a board meeting and pass a resolution approving the change in signature of the director.
- The resolution should clearly mention the old and new signature of the director.

2. **Preparation of Form DIR-12:**
- Prepare Form DIR-12, which is used for intimating ROC about changes in particulars of directors.
- Ensure all required details are filled in correctly, including the new signature of the director.

3. **Attachments:**
- Attach the following documents with Form DIR-12:
- Certified copy of the board resolution approving the change in signature.
- Updated specimen signature of the director on the company's letterhead.

4. **Filing with ROC:**
- Submit the filled and signed Form DIR-12 along with the attachments to the ROC within 30 days from the date of board resolution.
- This can be done electronically through the Ministry of Corporate Affairs (MCA) portal or physically at the ROC office, depending on your jurisdiction and the services available.

5. **Verification and Approval:**
- After submission, ROC will verify the documents and details provided.
- Upon verification, they will update their records with the new signature of the director.

### Additional Considerations:

- **Certification of Documents:** Ensure that all documents submitted to ROC are certified true copies by a director or company secretary.

- **Fee Payment:** Check the applicable fee for filing Form DIR-12 with ROC and make the payment online if filing electronically.

- **Notification to Banks and Authorities:** After ROC approval, notify banks and other authorities where the director's signature is used for financial transactions or legal purposes.

### Form DIR-12 Details:

- **Purpose:** Change in particulars of directors (including signatures).
- **Sections to Fill:** Particulars of the director, details of the change (old and new signature), board resolution details, and attachments.

### Conclusion:

By following the above procedure and ensuring all required documents are correctly filled and submitted, you can effectively intimate ROC about the change in signature of a director of your company. Always double-check the latest requirements and guidelines on the MCA portal or consult with a company secretary for precise compliance with regulatory norms.

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