Accounting entry

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

22 December 2015 Dear sir

Our company jewellery mfrs related.our company printing for visiting card all branch head
& functional head this expenses which head we account

*1) Printing and stationery
*2)Printing of invitation & others

Querist : Anonymous

Querist : Anonymous (Querist)

22 December 2015 Please resolve this quriey

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
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14 July 2024 In your jewelry manufacturing company, the expenses related to printing visiting cards for branch heads and functional heads would typically be categorized as follows:

### 1) Printing and Stationery

- **Nature of Expense**: This category covers regular printing needs such as visiting cards, letterheads, envelopes, and other stationery items used in day-to-day operations.

- **Accounting Treatment**: These expenses are generally considered administrative expenses or office expenses. They are part of the overhead costs necessary for running the business smoothly. Therefore, they are typically accounted for under the following ledger account:

```
Dr Printing and Stationery Expense (Administrative Expense Account) XXX
Cr Bank Account (or Accounts Payable if payment is pending) XXX
```

- **Example**: If you incur printing expenses for visiting cards for branch heads and functional heads, you would debit the Printing and Stationery Expense account and credit the Bank Account for the amount paid or Accounts Payable if payment is to be made later.

### 2) Printing of Invitations and Others

- **Nature of Expense**: This category includes expenses related to special printing needs such as invitations for events, marketing materials, promotional brochures, etc. These are typically one-time or occasional printing requirements that are not part of regular stationery needs.

- **Accounting Treatment**: These expenses are often categorized as marketing expenses or promotional expenses, depending on the purpose of the printing.

```
Dr Marketing Expenses (or Promotional Expenses) XXX
Cr Bank Account (or Accounts Payable if payment is pending) XXX
```

- **Example**: If you print invitations for a company event or promotional brochures, you would debit the Marketing Expenses account and credit the Bank Account for the amount paid or Accounts Payable if payment is to be made later.

### Summary:

- **Printing and Stationery**: Includes regular office items like visiting cards, letterheads, etc., and is treated as administrative expenses.
- **Printing of Invitations and Others**: Involves special or promotional printing needs and is categorized under marketing or promotional expenses.

By properly categorizing these expenses, your company can accurately reflect its spending on various operational and promotional needs, which helps in budgeting, financial reporting, and decision-making. Always ensure to document these expenses with invoices and receipts for proper audit trail and compliance purposes.

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