Income Tax Refund on Excess Recovery: Refund, Interest, Adjustment & Recovery Rules

In some of my recent cases, I have noticed that taxpayers have faced practical difficulties during income-tax proceedings where the Assessing Officer ("AO") has recovered an amount in excess of the actual outstanding demand. In certain cases, the amount recovered exceeded even the original demand, while in others the demand was subsequently reduced or deleted pursuant to an appellate, rectification, revision or other order, resulting in a refund becoming due to the assessee.

These situations raise important practical questions: When is the excess amount required to be refunded? Is interest payable on such excess recovery? Can the Department adjust the refund against another demand? Can the refund be withheld? And in what circumstances can an earlier refund be reduced, cancelled or recovered back from the assessee?

In this article, I have discussed the practical applicability, calculation methodology, statutory provisions and key precautions relating to excess recovery and income-tax refunds, including refund of excess tax recovered by the Department, interest on refund, adjustment against outstanding demand, withholding of refund and recovery of excess refund. In case you have any doubt after reading this article, or if you feel that any practical aspect requires further discussion, you may contact me at the contact details mentioned at the end of this article.

In such situations, the Income-tax law determines whether the amount should be:

• refunded to the assessee;
• refunded together with interest;
• adjusted against another valid demand;
• temporarily withheld;
• deferred until completion of further proceedings;
• reduced or cancelled; or
• recovered back where an excessive refund was earlier granted.

With effect from 1 April 2026, the relevant provisions are contained in the Income-tax Act, 2025. Since many refund disputes may relate to proceedings originating under the Income-tax Act, 1961, the corresponding provisions of the 1961 Act have also been mentioned.

1. Basic Statutory Framework

The principal provisions relevant to the present subject are:

The fundamental principle is that where tax paid by or on behalf of an assessee exceeds the amount with which that person is properly chargeable, the excess is refundable.

2. Excess Recovery by the Department - Refund and Interest

Where the Income-tax Department recovers an amount exceeding the legally enforceable demand, the excess amount is ordinarily refundable to the assessee.

Example

The Department cannot ordinarily retain the additional Rs 7 lakh merely because the original recovery action was otherwise valid.

Accordingly:

• Legally recoverable demand = Rs 20 lakh
• Amount actually recovered = Rs 27 lakh
• Excess refundable = Rs 7 lakh

Section 436 of the Income-tax Act, 2025, corresponding to section 242 of the Income-tax Act, 1961, also makes an important distinction: refund proceedings cannot ordinarily be used to reopen an assessment which has become final, but an assessee's entitlement to obtain refund of tax wrongly paid or paid in excess remains subject to the statutory refund provisions.

Interest on Excess Recovery

Under section 437 of the Income-tax Act, 2025, corresponding to section 244A of the Income-tax Act, 1961, qualifying refunds carry simple interest.

For tax or penalty paid in excess of the amount specified in a notice of demand, interest is generally calculated at:

0.5% for every month or part of a month

for the applicable statutory period.

Worked Example - Refund with Interest

Suppose:

• Excess recovery: Rs 7,00,000
• Date of excess recovery: 15 April 2026
• Date of refund: 20 August 2026

For interest calculation, a part of a month is counted as a month.

Therefore:

April + May + June + July + August = 5 months

Interest:

Rs 7,00,000 × 0.5% × 5 = Rs 17,500

This example assumes that there is no other valid demand available for adjustment and no statutory exclusion affects the period of interest.

10% threshold

The 10% threshold prescribed for certain categories of refund interest does not govern the separate category dealing with tax or penalty paid in excess of a notice of demand.

3. Interest on Refund- Additional Interest and Excluded Periods

Apart from normal refund interest, the law also addresses two important situations: delay by the Department in giving appellate effect and delay attributable to the assessee.

Additional Interest for Delayed Appellate Effect

Under section 437(4) of the Income-tax Act, 2025, corresponding to section 244A(1A) of the Income-tax Act, 1961, additional interest can become payable where refund arises from giving effect to specified appellate or revisional orders and the Department delays granting the consequential refund beyond the statutorily permitted period.

Where the statutory conditions are fulfilled, additional interest is payable at:

3% per annum

over and above the normal refund interest.

Accordingly:

Normal refund interest → 0.5% per month or part thereof

and, in qualifying delayed appellate-effect cases:

Additional interest → 3% per annum

This becomes particularly important where an assessee succeeds in appeal but the consequential refund is not released within the statutory time.

Delay Attributable to Assessee

Under section 437(7) of the Income-tax Act, 2025, corresponding to section 244A(2) of the Income-tax Act, 1961, a period of delay attributable to the assessee or deductor is excluded while calculating refund interest.

For example, where necessary information or documents required for processing consequential relief are not furnished in time, the period of taxpayer-caused delay may not earn refund interest.

4. When Does Refund Become Due?

Refund may arise through several routes. The most common situations are:

Refund After Appeal or Other Proceedings

Under section 435(1) of the Income-tax Act, 2025, corresponding to section 240 of the Income-tax Act, 1961, where refund becomes due as a result of an appellate order or other proceeding, the consequential refund is to be granted without requiring the assessee to make a separate claim.

Example

• Amount recovered by Department: Rs 30 lakh
• Demand after appellate order: Rs 18 lakh

Therefore: Refund = Rs 12 lakh

together with applicable statutory interest.

The broad principle is:

Revenue can retain only the amount which remains legally payable. Where a subsequent statutory order reduces the liability below the amount already paid or recovered, the excess ordinarily becomes refundable.

5. Adjustment and Withholding of Refund

A refund becoming legally due does not always mean that the entire amount will immediately be released to the assessee.

The refund may either be adjusted against another valid demand or, in specified circumstances, temporarily withheld.

A. Adjustment Against Another Valid Demand

Under section 438(1) and (2) of the Income-tax Act, 2025, corresponding to section 245(1) of the Income-tax Act, 1961, a refund may be set off against another amount remaining payable by the same taxpayer.

However, before making the adjustment, the Department is required to give written intimation of the proposed action.

Example

Refund otherwise due: Rs 7 lakh

Another valid outstanding demand: Rs 4 lakh

This is legally a refund adjustment, not cancellation of the refund.

B. Adjustment Against a Stayed Demand

A distinction must be made where the demand against which the refund is sought to be adjusted is already protected by a valid stay.

A refund should not ordinarily be used as an indirect method of recovering a demand contrary to a subsisting stay order.

In Huawei Telecommunications India Co. Pvt. Ltd. v. ACIT, Delhi High Court, order dated 4 December 2024, the Court dealt with adjustment of refund against a demand which had been stayed and directed consequential refund with applicable interest.

Accordingly, before adjusting a refund, it should be examined whether the proposed demand is:

• legally outstanding;
• presently enforceable; and
• free from a subsisting stay.

C. Temporary Withholding of Refund

Withholding is different from adjustment.

Under section 438(3) of the Income-tax Act, 2025, corresponding to section 245(2) of the Income-tax Act, 1961, where assessment or reassessment proceedings are pending, the AO may withhold the refund subject to statutory safeguards.

These include:

• reasons being recorded in writing; and
• previous approval of the Principal Commissioner or Commissioner.

The corresponding section 245(2) of the 1961 Act permits withholding up to 60 days from the date on which the assessment or reassessment is made.

Thus:

Refund exists → payment is temporarily postponed.

It is therefore incorrect to describe withholding as cancellation of refund.

6. Effect of Set-Aside, Annulment and Finality of Assessment on Refund

The precise nature of the appellate order is important in determining when and to what extent a refund becomes payable.

A. Assessment Set Aside for Fresh Assessment

Under section 435(2)(a) of the Income-tax Act, 2025, corresponding to the relevant proviso to section 240 of the Income-tax Act, 1961, where an assessment is set aside or cancelled with a direction to make a fresh assessment, the refund does not necessarily become immediately payable.

Example

• Original demand recovered: Rs 25 lakh
• Assessment set aside with direction for fresh assessment.
• The entire Rs 25 lakh does not automatically become refundable immediately.

The ultimate refund will depend upon the fresh assessment.

Therefore: Assessment set aside for fresh assessment = refund deferred.

B. Assessment Annulled

Where an assessment is annulled, the entire amount paid does not necessarily become refundable.

Under section 435(2)(b), refund is restricted to the amount of tax paid in excess of the tax chargeable on the income returned by the assessee.

Example

• Tax on returned income: Rs 8 lakh
• Tax paid/recovered: Rs 20 lakh

Assessment annulled.

Refund: Rs 20 lakh − Rs 8 lakh = Rs 12 lakh

Thus, annulment does not ordinarily result in refund of tax which remained legitimately chargeable on the income returned by the assessee.

C. Refund Proceedings Cannot Be Used to Reopen a Final Assessment

Under section 436 of the Income-tax Act, 2025, corresponding to section 242 of the Income-tax Act, 1961, refund proceedings cannot ordinarily be used to challenge an assessment or another matter which has become final and conclusive.

A refund claim is therefore not a substitute for:

• appeal;
• rectification;
• revision; or
• another statutory remedy against the underlying assessment.

Accordingly, the assessee must distinguish between:

challenging the tax liability itself and

claiming refund of an amount which has already become legally refundable.

7. When Can a Refund Be Reduced, Cancelled or Recovered Back?

The expression "refund cancelled" is often used broadly, but legally several different consequences are possible.

A refund may be:

• reduced;
• reduced to nil;
• recovered back;
• altered through rectification; or
• recomputed because of a subsequent assessment or appellate order.

A. Reduction of Refund Through Rectification

Under section 287(4) of the Income-tax Act, 2025, corresponding to section 154(3) of the Income-tax Act, 1961, where a proposed rectification would:

• enhance an assessment;
• reduce a refund; or
• otherwise increase the liability of the assessee,

the authority cannot make the adverse amendment without giving:

• notice of the proposed amendment; and
• a reasonable opportunity of being heard.

Therefore, an existing refund cannot lawfully be reduced by adverse rectification without compliance with the statutory hearing requirement.

B. Refund Already Issued but Later Found Excessive

An earlier refund can subsequently become recoverable.

Where a refund has been issued at the processing stage but regular assessment later determines that:

• no refund was actually due; or
• the refund legally due was smaller,

the whole or excess refund becomes recoverable from the assessee.

This principle is contained in section 270(15)(b) of the Income-tax Act, 2025, corresponding broadly to section 143(4)(b) of the Income-tax Act, 1961.

Example 1: Entire Refund Recoverable

• Refund issued earlier: Rs 8 lakh
• Refund determined on regular assessment: Nil

Therefore:

Rs 8 lakh becomes recoverable from the assessee.

Example 2: Refund Partly Excessive

• Refund originally issued: Rs 10 lakh
• Refund finally determined: Rs 6 lakh

Therefore:

Excess refund = Rs 4 lakh

The Rs 4 lakh becomes recoverable.

C. Interest on Excess Refund Received by Assessee

Where a refund granted at the processing stage is subsequently found excessive or wholly inadmissible on regular assessment, section 426 of the Income-tax Act, 2025, corresponding to section 234D of the Income-tax Act, 1961, provides for interest.

The rate is:

0.5% for every month or part of a month

from the date on which the refund was granted to the date of regular assessment.

Example

Excess refund: Rs 4 lakh

Refund granted: 10 April

Regular assessment: 20 August

Period:

April to August = 5 months

Interest:

Rs 4,00,000 × 0.5% × 5 = Rs 10,000

The two interest provisions therefore work in opposite directions:

Department retains taxpayer's excess amount → refund interest under section 437 / section 244A may become payable to the assessee.

Assessee receives an excessive refund → interest under section 426 / section 234D may become payable by the assessee.

D. Subsequent Proceedings May Change the Refund

A refund initially determined can later increase, decrease or disappear because of a valid:

• regular assessment;
• reassessment;
• rectification;
• revision;
• appellate order; or
• consequential order.

In such cases, the Department is not arbitrarily "cancelling" the refund.

Rather, the underlying tax liability has changed, requiring the refund to be recomputed.

Where refund interest has already been granted and the underlying refund is subsequently reduced, sections 437(9)–(11) of the Income-tax Act, 2025 provide for consequential reduction and recovery of excess interest. The corresponding mechanism under the Income-tax Act, 1961 is contained in section 244A.

Conclusion

Income-tax refund law operates in both directions.

Where the Department has recovered or retained more than the legally enforceable amount, the excess is ordinarily refundable and statutory interest may become payable to the assessee.

Where a refund arises from an appellate or revisional order and the Department delays giving effect beyond the statutory period, additional interest may also become payable.

At the same time, a refund does not necessarily have to be immediately released in cash. It may lawfully be:

• adjusted against another valid and enforceable demand after following the prescribed procedure;
• temporarily withheld where assessment or reassessment proceedings are pending and the statutory conditions are fulfilled; or
• deferred where a fresh assessment has been directed.

Similarly, where the assessee has already received an excessive refund, the whole or excess refund can become recoverable together with applicable statutory interest.

Therefore, whenever a refund dispute arises, the first question should be to identify its true nature:

• Is the Department holding money recovered in excess?
• Has the demand subsequently been reduced in appeal or rectification?
• Is the refund being adjusted against another valid demand?
• Is the refund only being temporarily withheld?
• Has the assessment been set aside or annulled?
• Or was an excessive refund already issued to the assessee?

Once that distinction is identified, the applicable provisions of the Income-tax Act, 2025 and the corresponding Income-tax Act, 1961 become significantly easier to apply.

The author can also be reached at varunmukeshgupta96@gmail.com