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Excel is extensively used across the globe to store and analyse data. It is also one of the basic job requirements these days.

Excel has numerous shortcut keys which will help you work on your data in a jiffy. In this article let us discuss some of the shortcut keys that will enable you to perform tasks effectively and efficiently.

121 Must Know Excel Shortcut Keys

Excel Shortcuts Keys

Excel Shortcut Function

Ctrl+A

Select all contents of a worksheet.

Ctrl+B

Bold all cells in the highlighted section.

Ctrl+D

Fill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)

Ctrl+F

"Search the current sheet.

Ctrl+G

Go to a certain area.

Ctrl+H

Find and replace.

Ctrl+I

Puts italics on all cells in the highlighted section.

Ctrl+K

Inserts a hyperlink.

Ctrl+P

Print the current sheet.

Ctrl+R

Fill Right.

Ctrl+S

Save the open worksheet.

Ctrl+U

Underlines all cells in the highlighted section.

Ctrl+V

Pastes everything copied onto the clipboard.

Ctrl+W

Closes the current workbook.

Ctrl+X

Cuts all cells within the highlighted section.

Ctrl+Y

Repeat the last entry.

Ctrl+Z

Undo the last action.

Ctrl+1

Changes the format of the selected cells.

Ctrl+2

Bolds all cells in the highlighted section.

Ctrl+3

Puts italics all cells in the highlighted section.

Ctrl+4

Underlines all cells in the highlighted section.

Ctrl+5

Puts a strikethrough all cells in the highlighted section.

Ctrl+6

Shows or hides objects.

Ctrl+7

Shows or hides the toolbar.

Ctrl+8

Toggles the outline symbols.

Ctrl+9

Hides rows.

Ctrl+0

Hides columns.

Ctrl+Shift+:

Enter the current time.

Ctrl+;

Enter the current date.

Ctrl+`

Changes between displaying cell values or formulas in the worksheet.

Ctrl+'

Copies a formula from the cell above.

Ctrl+Shift+"

Copies value from the cell above.

Ctrl+-

Deletes the selected column or row.

Ctrl+Shift+=

Inserts a new column or row.

Ctrl+Shift+~

Switches between showing Excel formulas or their values in cells.

Ctrl+Shift+@

Applies time formatting.

Ctrl+Shift+!

Applies comma formatting.

Ctrl+Shift+$

Applies currency formatting.

Ctrl+Shift+#

Applies date formatting.

Ctrl+Shift+%

Applies percentage formatting.

Ctrl+Shift+^

Applies exponential formatting.

Ctrl+Shift+*

Selects the current region around the active cell.

Ctrl+Shift+&

Places border around selected cells.

Ctrl+Shift+_

Removes a border.

Ctrl++

Insert.

Ctrl+-

Delete.

Ctrl+Shift+(

Unhide rows.

Ctrl+Shift+)

Unhide columns.

Ctrl+/

Selects the array containing the active cell.

Ctrl+\

Selects the cells that have a static value or don’t match the formula in the active cell.

Ctrl+[

Selects all cells referenced by formulas in the highlighted section.

Ctrl+]

Selects cells that contain formulas that reference the active cell.

Ctrl+Shift+{

Selects all cells directly or indirectly referenced by formulas in the highlighted section.

Ctrl+Shift+}

Selects cells that contain formulas that directly or indirectly reference the active cell.

Ctrl+Shift+|

Selects the cells within a column that don’t match the formula or static value in the active cell.

Ctrl+Enter

Fills the selected cells with the current entry.

Ctrl+Spacebar

Selects the entire column.

Ctrl+Shift+Spacebar

Selects the entire worksheet.

Ctrl+Home

Move to cell A1.

Ctrl+End

Move to the last cell on a worksheet.

Ctrl+Tab

Move between Two or more open Excel files.

Ctrl+Shift+Tab

Activates the previous workbook.

Ctrl+Shift+A

Inserts argument names into a formula.

Ctrl+Shift+F

Open the drop-down menu for fonts.

Ctrl+Shift+F

Selects all of the cells that contain comments.

Ctrl+Shift+P

Open the drop-down menu for the point size.

Shift+Insert

Pastes what is stored on the clipboard.

Shift+pg up

In a single column, highlight all cells above that which are selected.

Shift+pg dn

In a single column, highlight all cells above that which are selected.

Shift+Home

Highlights all text to the left of the cursor.

Shift+End

Highlights all text to the right of the cursor.

Shift+↑

Extends the highlighted area up to one cell.

Shift+↓

Extends the highlighted area down one cell.

Shift+←

Extends the highlighted area left one character.

Shift+→

Extends the highlighted area right one character.

Alt+Tab

Cycles through applications.

Alt+Spacebar

Open the system menu.

Alt+Backspace

Undo.

Alt+Enter

While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.

Alt+=

It creates a formula to sum all of the above cells.

Alt+'

Allows formatting on a dialog box.

F1

Open the Help menu.

F2

Edits the selected cell.

F3

After a name has been created, F3 will paste names.

F4

Repeat the last action. For example, if you change the color of the text in another cell, pressing F4 will change the text in a cell to the same color.

F5

Goes to a specific cell. For example, C6.

F6

Move to the next pane.

F7

Spell check selected text or document.

F8

Enters Extend Mode.

F9

Recalculate every workbook.

F10

Activates the menu bar.

F11

Creates a chart from selected data.

F12

Save as.

Shift+F1

Opens the "What's This?" window.

Shift+F2

It allows the user to edit a cell comment.

Shift+F3

Open the Excel formula window.

Shift+F5

Bring up a search box.

Shift+F6

Move to the previous page.

Shift+F8

Add to selection.

Shift+F9

Performs calculate function on the active sheet.

Ctrl+F3

Open Excel Name Manager.

Ctrl+F4

Closes the current Window.

Ctrl+F5

Restores window size.

Ctrl+F6

Next workbook.

Ctrl+Shift+F6

Previous workbook.

Ctrl+F7

Move the window.

Ctrl+F8

Resize the window.

Ctrl+F9

Minimize the current window.

Ctrl+F10

Maximize the currently selected window.

Ctrl+F11

Inserts a macro sheet.

Ctrl+F12

Open a file.

Ctrl+Shift+F3

Creates names by using those of either row or column labels.

Ctrl+Shift+F6

Moves to the previous worksheet window.

Ctrl+Shift+F12

Prints the current worksheet.

Alt+F1

Inserts a chart.

Alt+F2

Save as.

Alt+F4

Exit Excel.

Alt+F8

Open the macro dialog box.

Alt+F11

Open the Visual Basic editor.

Alt+Shift+F1

Creates a new worksheet.

Alt+Shift+F2

Saves the current worksheet.

 

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  • Use of Cell Referencing ($) in formulas
  • Fill intermittent black cells using Go To special
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  • Using SUMIFS to find the sum of values between two dates
  • A hidden trick of COUNTIFS to do VLOOKUP for duplicate values
  • A hidden trick of Consolidation using SUM for multiple sheets
  • Fuzzy Lookup can do what VLOOKUP can't
  • Hide a sheet so that no one can unhide easily?
  • Why does a Date in Excel look like a random number?
  • Rectify dates format using Text to Columns
  • TRIM formula to remove excess spaces in a sentence
  • Use SUMIFS & COUNTIFS with 3 criteria
  • Basics of Macro etc.
 

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