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According to the provisions of Section 167(1) read with section 164, if a director incurs any disqualification under these sections, the office such director shall become vacant in all the companies other than the defaulting company.

Now considering these provisions there might arise a situation where all directors of the company may incur disqualification under sub-section (2) of section 164 and vacant their office resulting in no active director on board.

In this case, the promoters of the company may approach respective ROC to appoint new directors pursuant to section 164(3), and in the absence of promoters, even Central Government may appoint new directors who shall hold the office till the directors are appointed by the company in general meeting.

Appointment of new directors through ROC backend - Section 167(3) of the Companies Act, 2013


1. Hold board meeting for calling and approving the notice of the extraordinary general meeting.

2. Hold extraordinary general meetings and pass the resolution for the appointment of the new proposed director.

3. Submit a physical application to respective ROC along with the following documents:

  • Cover Letter
  • Requisition from shareholders for holding EOGM
  • EOGM Notice along with an explanatory statement
  • EOGM- Attendance Sheet
  • EOGM Resolution for the appointment of the new proposed director
  • MCA Screenshot of directors master data (new proposed director)
  • DIN Approval Status of the new proposed director
  • Appointment Letter of the new proposed director
  • NOC by existing directors to appoint the new proposed director
  • Form DIR-8- Intimation by director
  • Form DIR-2- Consent to act as director
  • Pan Card and Aadhaar Card of the new proposed director
  • Form MBP-1- Interest of director in other entities
  • Affidavit by the new proposed director on stamp paper (Rs. 100) duly notarized
  • Certificate by professional
  • List of old directors
  • List of Equity Shareholders
  • Copy of Share Certificates
  • Form MGT-1- Register of Members
  • Hard Copy of Form DIR-12 (without attaching DSC)
  • Miscellaneous Fees paid receipt

4. After submission of application, ROC will verify the same and if satisfied will appoint the proposed director.

5. Once the new director is appointed by ROC, the newly appointed director may further appoint an additional director as required by law.

The author can also be reached at

Disclaimer: Please note that the above article is based on the interpretation of related laws, which may differ from person to person and is not legal advice.


Published by

Neha Rajan Redekar
(Company Secretary and Compliance Officer)
Category Corporate Law   Report

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