How to Cancel GST Registration Online: Complete Step-by-Step Process

If your business is closing, merging, or changing how it operates, you'll need to cancel your GST registration. Doing this online is simple and helps you stay compliant with GST laws. Cancelling your GST number officially tells the government that your business no longer needs to be part of the GST system. Here's what you need to know about the process and requirements for cancelling your GST registration.

Cancellation of GST Registration

In simple terms, GST registration cancellation means formally removing your business from the GST regime. Once your registration is cancelled, you are no longer required to collect GST on sales or file GST returns. It signifies the official closure of your GST compliance mandate due to business closure, transfer, merger, or reduced turnover.

Step-by-Step Process to Cancel GST Registration

If you are wondering how to cancel your GST number, the process is straightforward and can be completed online through the GST portal.

Step 1: Log in to the GST Portal

• Visit the official GST website at gst.gov.in
• Click Sign In at the top right corner and enter your username and password.

Step 2: Access the Services Menu

• After logging in, you will be directed to the dashboard.
• From the top navigation bar, go to Services → Registration → Application for Cancellation of Registration.

Step 3: Fill in the Basic Details

• Your principal place of business details will appear automatically.
• Select whether your communication address remains the same or provide an alternate address.
• Choose the reason for cancellation (e.g., business closed, merger, etc.) and enter the effective date.
• Provide authorised signatory details if applicable, then click Save & Continue.

Step 4: Enter Cancellation Details

• Select the exact reason for cancellation from the dropdown menu-such as change in business constitution, cessation of business, or turnover below the threshold.
• Provide your GSTIN if there is a transfer or merger.
• Enter tax details on stock if applicable, and proceed to Save & Continue.

Step 5: Verification and Submission

• Review and verify the information provided.
• Choose the name of the authorised signatory and enter the place of declaration.
• Submit the application using an EVC (Electronic Verification Code) or Digital Signature Certificate (DSC).
• Enter the OTP sent to your registered mobile number. Once verified, you will receive a confirmation message on successful submission.

Conditions for GST Registration Cancellation

For the efficient process, businesses must meet the following conditions before applying for GST cancellation:

• No unpaid Tax Dues - All pending taxes, interest, and penalties must be cleared.
• All Returns Filed - GST returns for all applicable tax periods should be submitted.
• No Pending Input Tax Credit (ITC) - Unused ITC on existing stock must be reversed before cancellation.
• No Ongoing Litigation or Audits - Businesses involved in GST-related disputes or investigations cannot apply until resolved.
• Compliance with Legal Requirements - The business must comply with all other legal and tax obligations before cancellation.

Valid Reasons for GST Cancellation

The GST department allows cancellation in specific circumstances, including:

• Cessation of Business Operation: When a business permanently stops operations due to closure, liquidation, or retirement.
• Alteration in Nature of Business: When operations change from taxable to exempt supplies or vice versa.
• Transfer, Merger, or Amalgamation: When ownership or management changes due to restructuring or merger.
• Reduction of annual turnover: When the annual turnover drops below the GST registration limit.
• Non-Commencement of Business: If the registered entity fails to start business operations within the specified time.
• Opting Out of the Composition Scheme: When a composition taxpayer chooses to exit the scheme and discontinue registration.

Cancellation by GST Officer

Apart from voluntary cancellation, a GST officer can also cancel registration under certain conditions, such as:

• Non-filing of GST returns for six consecutive months (or three months for composition taxpayers.
• Business not started within six months of the date of registration.
• GST Registration obtained through fraud or misrepresentation.

Under such circumstances, the officer issues a show-cause notice in Form GST REG-17, allowing the taxpayer to respond before final cancellation.

Entities Not Eligible for GST Cancellation

Certain registered persons are not eligible to apply for cancellation due to their statutory obligations:

• Tax Deductors or Collectors (TDS/TCS): Registered individuals who collect or deduct tax under GST cannot cancel their registration.
• Holders of Unique Identity Number (UIN): Entities such as foreign diplomatic missions holding UINs cannot cancel their registrations, as these are used solely for claiming GST refunds.

Conclusion

Cancelling GST registration online ensures a compliant exit when a business closes, merges, or its turnover drops below the threshold. It helps settle all dues and returns before deregistration. Keeping documents updated, responding to GST queries, and consulting a professional ensures a smooth, penalty-free process and maintains a clean financial record.