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Normally, the company may provide e-voting facility through NSDL or CDSL as an alternative, for all the shareholders of the company to enable them to casttheir votes electronically on the resolutions mentioned in the notice of the general meeting.

• Log on to the E-Voting website www.evotingindia.com  or other designated website provided by  the company.

• Click on “Shareholders” tab to cast your votes.

• Select the Electronic Voting Sequence Number (EVSN) along with  Company Name from the drop down menu and  click on “SUBMIT”

• Now, fill up the following details in the appropriate boxes;

For members holding shares in Demat form

For members holding shares in Physical Form

User ID

For NSDL:

 8 character DP ID followed by 8 Digits client ID

For CDSL:

16 digit beneficiary ID

Folio number Registered with the Company.

PAN@

Enter your 10 digit alpha- numeric *PAN issued by  the Income Tax Department when prompted by the  system while E-Voting (applicable for both demat shareholders as well as physical shareholders

DOB*

Enter the Date of Birth as recorded in your demat  account or in the company records for the said demat account or folio in  dd/mm/yyyy format.

Dividend Bank Details *

Enter the Dividend Bank Details as recorded in  your demat account or in the company records for the said demat account or folio

@ Members who have not updated their PAN with the  Company/Depository Participant are requested to use the  default number provided  by the company in the PAN field.

*Please enter any one of the details in order to login.

• After entering these details appropriately, click on SUBMIT” tab

• Members holding shares in physical form will then reach directly to the EVSN selection screen. However, members holding shares in demat form will now reach ‘Password  Creation’ menu wherein they are required to mandatorily  change their login password in the new password field. The new password has to be minimum eight characters consisting of at least one upper case (A-Z), one lower case (a-z), one numeric value (0-9) and a special character(@ # $ %& *). Kindly note, that this changed password is to be also used by the Demat holders for voting of resolutions for the Company or any other Company on which they are eligible to vote, provided that Company opts for E-Voting through CDSL platform. It is strongly recommended not  to share your password with any other person and take utmost care to keep your password confidential.

• Click on the relevant EVSN on which you choose to vote.

• On the voting page, you will see Resolution Description  and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES  implies that you assent to the Resolution and option NO  implies that you dissent to the Resolution.

• Click on the “Resolutions File Link” if you wish to view the  entire Resolutions.

• After selecting the Resolution you have decided to vote on,  click on “SUBMIT”. A confirmation box will be displayed. If you wish to confi rm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

• Once you “CONFIRM” your vote on the resolution, you will  not be allowed to modify your vote

Disclaimer:

This is only sample procedure to be followed by the shareholder while  casting their vote through electronic means. It may be noted that the procedure of e-voting may differ from one company to another.

By

CS M.Kurthalanathan

Practising Company Secretary

mknathanacs@gmail.com

www.mknathanacs.in


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Category Corporate Law, Other Articles by - CS M.Kurtrala Nathan 



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