Step wise process of Filing of FCGPR

Step

What you do

Why it matters

1. Create "Entity Master"

• On the login page click "Registration form for New Entity User".
• Complete the pop-up form: authorised signatory details, PAN, CIN/LLPIN, registered address, RBI Regional Office.
• Upload the authority letter (board resolution) in PDF.
• Submit - you receive a reference number; the RBI back-office activates the ID within 2-3 working days.

Populates the Entity Master database; without it, SMF forms cannot be opened.

2. Create "Business User" (BU)

• After Entity Master approval, hit "Registration form for Business User".
• Use the same authorised signatory or add additional finance/CS staff; one BU per PAN.
• Attach the same authorisation and KYC proof.
• Your AD-bank (not RBI) vets & approves the BU; status e-mail goes to the user.

Only a Business User can access the Single Master Form (SMF) workspace and file FC-GPR/other returns.

3. Keep the digital toolkit ready

• Valuation certificate (PDF)
• FIRC(s) & AD-bank KYC report(s)
• Board/shareholder resolutions
• List of allottees (Excel→PDF)
• Govt-approval/FIFP letter (if any)

Every attachment must be PDF ≤ 5 MB; have clear filenames-FIRMS rejects files with commas or special characters.

Portal action

Field-by-field guidance

Pro-tips

1

Log-in → SMF workspace → "Add Return" → choose FC-GPR

System auto-pulls entity CIN & name.

Use the same browser session until submission-FIRMS times out at 15 minutes of inactivity.

2

Common Details tab

• Transaction date = date of allotment (not remittance).
• "Nature of issue" - fresh issue / rights / bonus / conversion.
• Automatic vs Government route and approval No./date.

Rights issues: choose "Rights"; Private placements: choose "Preferential/Private".

3

Issue Details tab

• Security type (equity/CCPS/CCD).
• Face value, issue price, premium.
• Number of instruments.

Round figures to two decimals; FIRMS rejects more.

4

Foreign Investor Details tab

For each subscriber: name, country, address, constitution (individual/company), existing shareholding, post-issue shareholding.

Use "+Add row" for multiple investors; copy-paste works from Excel.

5

Amount of Issue / Remittance tab

• Currency in which funds were received.
• Amount, conversion rate, INR equivalent.
• FIRC & KYC reference numbers.

If multiple remittances, list each FIRC separately.

6

Shareholding Pattern tab

Auto-computes resident vs non-resident % before and after allotment-verify matches your cap-table.

Mismatched totals are the single biggest cause of AD-bank query.

7

Attachments

Upload-

• Valuation certificate (Rule 6/7 basis).
• FIRC(s).
• KYC report(s).
• List of allottees.
• Board resolution & explanatory note.
• Govt-approval letter (if any).

Merge multi-page docs into one PDF each; use OCR to keep file size small.

8

Declaration & digital sign

Tick the declarations; affix DSC (Class-III) or use e-sign (Aadhaar-based).

The signer must be the registered Business User; ensure DSC token drivers are updated.

9

Submit to AD-Bank

Status shows "Pending at AD-Bank". Your AD scrutinises raise e-queries; respond via "Resubmit".Once satisfied, AD-bank forwards to RBI; The portal status becomes "Approved by RBI".

Track daily; the 30-day FC-GPR clock stops once the initial submission is logged, not during query loops.

10

Download acknowledgement

After RBI approval, download the auto-generated PDF acknowledgement and file it in your FEMA binder.

Auditors & future investors invariably ask for this proof.