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Best Online PDF Invoice Editors for Finance Professionals

Suhasini , Last updated: 15 February 2023  

Financial transactions are an important part of every business. Whether you're a freelancer, you work at a start-up, or a large corporation, you'll be dealing with many invoices. As such, having invoice software and using a template are essential parts of controlling your company's cash flow, working with clients and suppliers, while also maintaining your brand's consistency and creating a memorable image.

The PDF (Portable Document Format) format is an ideal choice for issuing invoices, as these files can be viewed on any device and are easy to share, unlike bulkier image files. Further, this format ensures that the information you include on your invoices is clearly visible and comprehensible, so that both your company and the recipients can easily see the items billed, the total due, any taxes, and other details.

However, from time to time you may need to edit an invoice you've created or received from someone else. In these cases, third-party PDF invoice editors can be useful tools to make the necessary changes, whether that's adding additional text, reordering the PDF's pages, or even compressing the file so it's easier to upload to any servers or send by email. 

With this in mind, In this post, we share with you some of the best online PDF editors that finance professionals can use to edit and improve your invoices quickly and easily. Read on to learn more!

Best Online PDF Invoice Editors for Finance Professionals

Edit Invoice Templates with Online PDF Editors

Online PDF editors are a handy option to be aware of when dealing with invoices. Notably, you can use these tools anywhere and anytime to edit your invoices, whether on your PC or mobile, as these programs require only a device with an internet connection.

An example of an online PDF editor is FormatPDF.com's. Such online freemium services provide you with many tools in one place that you can use on your PDF invoices. As such, you can make all the modifications you need on a single website, rather than using one service to make one change, then another service for another edit, which would be much more inconvenient. 

Also, online editors work using cloud-based storage, which means you won't be downloading any applications or software, thereby saving memory space on your device's hard disk. 

In addition, when you upload PDFs, they're momentarily held on the service's servers where only you can see them to make the edits you need. Then, when you've modified your invoices, the applications delete the files from their servers. As such, you can feel confident that your invoices' information is secure and private at all times.

Here's how to use these sorts of online PDF editors to revise your invoices in a jiffy:

  1. Start by entering the site's URL in your device's internet browser. 
  2. Next, choose the PDF tool you want to utilize for your invoice. You'll find many different PDF tools, ranging from those that allow you to write on your PDF to those that help improve the security of your invoice by adding a password.
  3. Let's say that you want to add some text to a PDF invoice. In the website's main menu, click on ‘Write on PDF', and this will take you to the correct page.
  4. The next screen will ask you to upload your PDF file. You can do this by manually searching your device's files and folders or by dragging and dropping the file from your system.
  5. Next, you'll be directed to the PDF editor. In the editor window, click on the text tool, which will present you with a text box that you can drag to the area where you want to write. Also, you'll have text formatting options that include size, color and more.
  6. Once you've added the text to your PDF invoice, you just need to click on the “Download” button and you're done! You can now upload the modified invoice to your company's software, send the document to your colleagues or clients, or whatever you need.

In addition, such online PDF editors provide other tools that finance professionals can take advantage of. For example, tools such as ‘repair PDF' allow you to recover data from a corrupt PDF file. Meanwhile, online file converters such as ‘PDF to Excel' and vice-versa, ‘compress PDF', ‘merge PDFs', and ‘add watermarks to PDF' are other helpful options that can benefit workers in the finance field.

Enlist the Help of Adobe Express for Your Invoices

Adobe Acrobat is a well-known PDF viewing and editing software that many professionals use in their work life. But have you heard about Adobe Creative Cloud Express? This cloud-based service offered by Adobe comes with over 20 services and apps, of which Adobe Express is one.

Adobe Express might be a familiar service to social media users who need to edit videos and photos. However, this online app offers more than just Facebook, Instagram or TikTok creativity. In particular, this cloud-based program also features PDF editing tools that finance professionals can take advantage of, especially those who need to prepare invoices on the go.


To start with, users have the opportunity to choose from a variety of professional invoice templates if you don't already have one. In addition, if you want to edit your existing PDF invoice template, you can easily export it to the online app and modify it. Also, the software offers tools to combine PDF files, convert them as well as organize them.

Furthermore, Adobe Express gives users a range of custom fonts and other elements that you can add to your PDF invoices to enhance them. For example, the software features a QR code creation tool that finance professionals can use to link to your business's website or another webpage that you want to highlight.

Notably, however, if you're looking for advanced features and functionalities to use with Adobe's online software, then you might be disappointed, as the app offers mostly just basic tools. In addition, you can't directly send invoices from the application, so to do so, you'll have to first download each PDF invoice and then email them to the right recipient.

Create PDF Invoices Using Canva

Canva is yet another popular application that's used across all fields of work by professionals, students, and everyday people. This interactive app has both an online version and a mobile app, just like Adobe Express. 


Moreover, similar to Express, Canva offers many invoice templates for users to choose from. The software's interface has a pleasant and clean design which makes editing your PDF invoices easy. Additionally, you have the option to upload your PDF invoice template and edit it. Then, the app allows you to easily share your work without necessarily having to first download it, which is a big plus.

However, since Canva is primarily an image and video editing software, you might not get a full PDF editing toolset with it. Moreover, Canva has some premium features that you'll need to pay for unless you're okay with the software adding a watermark to your document.


In brief, there are many handy online apps that finance professionals can use to create and edit your invoices. These programs ensure that your invoices' data remains safe and confidential while you modify your files, then when you're finished, the software deletes your documents from its servers. This helps keep your data safe. In addition, some applications can even be connected to your company's financial system to create and edit invoices. Usually, these are paid services, so we recommend that you fully investigate these options before trusting to share your company's financial records.

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