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DMAT of unlisted Private Ltd co.

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)

29 May 2010

Hello frnds,

Can anybody pl guide on conversion of physical shares of an unlisted pvt ltd to DMAT form- process, cost and time involved.

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14 Replies

Rasesh (CS CWA MBA (Fin) B.Com LL.B (Spl)) (6501 Points)
Replied 30 May 2010

First of all get your company registered with the depositories i.e., NSDL and CDSL. These depositories have their norms for registration. Hence, if you don't fit in their internal norms, then registeration would not be possible.

If registered, you will be alloted an ISIN number for the shares. Now, shares of the company can be dematted by submitting shares alongwith demat request slip to any depository.

You will also be required to rope in some RTA for the electronic instructions related work.

vivek (CS) (751 Points)
Replied 31 May 2010

u need to get a agreement signed with RTA, then a tripatite agreement with Depository, RTA and Issuer (Company). If ur company get it signed with the Depository, u will be alloted a ISIN no. for ur securities and then file DRF (Demat request form) alongwith the sharecertificates it will get Demat and remain in the concerned DEMAT accounts of Beneficial ownwers and concerned entry must be done in your members register. Your RTA will guide you in the process not very lengthy one.

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 31 May 2010

Find below the relevant checklist with appropriate links:

Joining NSDL as an Issuer

An issuer may offer demat facility to its shareholders by admitting the securities to NSDL. Issuer should get electronic connectivity with the existing Registrar & Transfer Agent or by taking In House connectivity.

After submitting the list of documents to NSDL, NSDL will send Blank Tripartite Agreements (3 Copies) to Registrar & Transfer Agent (R & TA). After signing the agreement by R & TA & Issuer, send the same to NSDL.

ISIN (International Securities Identification Number) generated by NSDL for the security will be convey to the Company.

LIST OF DOCUMENTS:

1) Letter of intent cum Master Creation Form (MCF)

2) Audited Balance Sheet for last two years - Certified to be true copies.

3) Certified true copy of Memorandum & Articles of Association

4) Confirmation letters from respective stock exchanges regarding listing (If company is listed). Such confirmation must include the Distinctive Number Range of the shares listed and should have been issued recently.

5) Secretarial Audit Report for latest quarter end - If company is listed.

6) Confirmation letter from share registrar that it is willing to provide full registry service to the co (i.e. physical and electronic both) -hence required only if company has opted for full registry - Common Registry Confirmation Letter .

7) Book value certificate (If company is unlisted)

8) Undertaking from co. (If company is private limited).

9) If company had been issued equity shares after latest balance sheet in that case company has to provide us certified to be true copy of form no.2.

10) Joining fees for Unlisted companies is Rs.20000/- (Rupees Twenty thousand only) plus service tax at 10.2% & in case the Issuer gets its securities listed on any recognised stock exchange within one year of joining NSDL, the joining fee paid by the Issuer will get adjusted against annual custody fee or one time custody fees, as the case may be.

Regards

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)
Replied 01 June 2010

Thanks to all ...

Dear Ankur sir can u pls clarify me as you written that service tax @ 10.2%, is it 10.2 or 10.3 as presently the service tax rate is 10.3%.

And also tel me the time involved in this process

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 01 June 2010

Originally posted by : Jyoti Aggarwal
	Thanks to all ... Dear Ankur sir can u pls clarify me as you written that service tax @ 10.2%, is it 10.2 or 10.3 as presently the service tax rate is 10.3%. And also tel me the time involved in this process

Service Tax @ 10.3%.

Time Period---Totally dependent on accuracy of documents required and follow up with depository people. However you may expect 3 to 4 weeks.

Thanks

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)
Replied 01 June 2010

Thanks a lot Ankur Sir for your such quick and immediate response and to clarify me in such a elaborate manner...

Really it will be grat help for me

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)
Replied 01 June 2010

Dear Frnds,

for registeration..

I hve called to NSDL but they asked me to approach DP first of all to register.

So how can I approach to DP??

Pls provide me the procedure to get shares d-mat from starting stage.

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 01 June 2010

Dear Jyoti,

Please don’t get confused. First have a meeting/chat with your registrar and Share Transfer Agent (RTA), if already appointed by your company.

If you haven’t appointed RTA then first you need to approach an RTA for this purpose.

Thanks

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)
Replied 02 June 2010

Dear Ankur Sir,

Can u tel me that how can I approach to RTA as it is not appointed by our co.?

Do you have any contact no by which I can contact to RTA and also tel me what formalities are required to approach to RTA.

Thanks & Regards

vivek (CS) (751 Points)
Replied 02 June 2010

Hi,

Please find the below link and get the information of SEBI registered RTA which will be useful in future course of action for your company, they will get into an agreement with your company first. For rates they will quote their fee after getting exposure of the work involved. Call two or three RTA have discussion and call for their quote and negotiate accordingly. Link is choose as per your location for better liasioning purposes:

https://www.sebi.gov.in/Index.jsp?contentDisp=Section&sec_id=6

Regards

1 Like

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 02 June 2010

Agree with the super correct answer of learned member vivek. Have a chat with 2-3 RTAs providing service in your city and negotiate with them on fee etc.

vivek (CS) (751 Points)
Replied 02 June 2010

Thnx for ur appreciating words sir

Jyoti Aggarwal (COMPANY SECRETARY) (336 Points)
Replied 02 June 2010

Thanks Mr. Vivek and Ankur Sir...for your such a quick responce..

Really thanks a lot...

Maashitla Securities Pvt. Ltd (Share Brokers Mutual Fund Distributor NSDL DP SEBI Share Transfer Agent) (4 Points)
Replied 17 January 2019

dear professional friends greetings.

with successful rendering of stock brokering services from many years, we are also now an authorised service provider for shares Dmat registration of unlisted companies . pl contact for needful

sunil agrawal ph. no. 9312278480/9560965692

MAASHITLA SECURITIES PVT LTD

905 AGGARWAL CORPORATE HEIGHTS .NETAJI SUBHASH PLACE .N.DELHI