How to write a project report to ask for funds towards relief measures by an NGO

Project Report on ……………………………………………………

Index

Chapter-1 Executive Summary

Summaries the whole report at one place.

• Describe the problem/disaster in few words, due to which your organization be required to do the relief work.
• Tell them about organization’s resources.
• Brief them about organization’s plan of work.
• Try to convince them for organization’s help.

Chapter-2 About the Organization

Organizational Structure

• Provide details of Board of trustee/Governing Body and members, with their respective designation and photograph.

History & Background

• Give details like name of the organization, Legal status, address, webite address, email address, PAN, registration number.

• Gibe brief history and background of the organization.

Vision and Mission

• Discuss about the Vision and Mission statement of the Organization.

Organization in Nutshell

• Discuss about the past project done by the organization.
• Discuss about the funding received by the organization in past.
• Discuss one by one about the other initiative taken by the organization for welfare of the society.
• Give details about the campaigns in which organization have participated.

Glimpses of previous work

• Affix photographs along with description of the major relief work done by the organization in past.

Chapter-3 Project Justification

• Justify your relief project

Chapter-4 Problems/ Need Statement

• Describe the problems/needs, which will be resolved by your project.

Chapter-5 Project Objective and Activities

• Describe on-ground objective of your project.
• Give detailed description of activities to be taken to fulfill the objectives.

Chapter-6 Project Budget

• Quantify the expected beneficiaries.
• Estimated cost of the benefit to be given e.g. cost of one relief kit or one wheel chair.
• Estimated transportation and logistics cost.
• Other cost (if any)
• Project duration.
• Total Project estimated cost

Chapter-7 Project Team

• Details of Project Management Team
• Details of Volunteers and Members

Chapter-8 Conclusion

• Quantify your fund requirement on the basis of Project budget, and humbly request for release of funds, for welfare of the society.

Chapter- 9 Disclaimer

• Give disclaimer about the information, content, documents, and jurisdiction.

Proposed By
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The author can also be reached at cagauravherbola@gmail.com, info@harbolaassociates.com