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How to write a project report to ask for funds towards relief measures by an NGO

on 23 May 2020


Project Report on ……………………………………………………


Chapter-1 Executive Summary

Summaries the whole report at one place.

  • Describe the problem/disaster in few words, due to which your organization be required to do the relief work.
  • Tell them about organization’s resources.
  • Brief them about organization’s plan of work.
  • Try to convince them for organization’s help.

Chapter-2 About the Organization

Organizational Structure

How to write a project report to ask for funds towards relief measures by an NGO
  • Provide details of Board of trustee/Governing Body and members, with their respective designation and photograph.

History & Background

  • Give details like name of the organization, Legal status, address, webite address, email address, PAN, registration number.
  • Gibe brief history and background of the organization.

Vision and Mission

  • Discuss about the Vision and Mission statement of the Organization.

Organization in Nutshell

  • Discuss about the past project done by the organization.
  • Discuss about the funding received by the organization in past.
  • Discuss one by one about the other initiative taken by the organization for welfare of the society.
  • Give details about the campaigns in which organization have participated.

Glimpses of previous work

  • Affix photographs along with description of the major relief work done by the organization in past.

Chapter-3 Project Justification

  • Justify your relief project

Chapter-4 Problems/ Need Statement

  • Describe the problems/needs, which will be resolved by your project.

Chapter-5 Project Objective and Activities

  • Describe on-ground objective of your project.
  • Give detailed description of activities to be taken to fulfill the objectives.

Chapter-6 Project Budget

  • Quantify the expected beneficiaries.
  • Estimated cost of the benefit to be given e.g. cost of one relief kit or one wheel chair.
  • Estimated transportation and logistics cost.
  • Other cost (if any)
  • Project duration.
  • Total Project estimated cost

Chapter-7 Project Team

  • Details of Project Management Team
  • Details of Volunteers and Members

Chapter-8 Conclusion

  • Quantify your fund requirement on the basis of Project budget, and humbly request for release of funds, for welfare of the society.

Chapter- 9 Disclaimer

  • Give disclaimer about the information, content, documents, and jurisdiction.

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