Cost of registration of a private limited company in India

Ishita Ramani , Last updated: 16 March 2021  

Wondering what would cost you to register a company in India? Know about the cost of starting and operating a private limited.

Cost of registration of a private limited company in India

Company is a popular option to start a business in India by startups and businesses with higher growth aspirations. Pvt Ltd company is incorporated under the Companies Act of 2013, and governed by the Ministry of Corporate Affairs (MCA).

At first glance, if we see Pvt Ltd Company registration costs / fees seem very high. A Lot of emerging business enthusiasts don't want to Start a Private Limited Company because they feel there would be very high costs and fees for registration and operation of a Pvt Ltd Company. 

Pvt. Ltd Company registration costs in India depend on so many factors. Earlier One of the major factors used to be the authorized share capital with which one registered a private limited company. But now when there is no minimum share capital required and the Government has waived off the Government fee for incorporation of companies in India on 26th January 2019, now the cost of registering a company has been reduced drastically. However, also after registration of the company, operating the company is a task and takes a quite amount of time and money.

And now when Pvt Ltd Company registration procedure on online platforms, the situation has changed drastically. It is easy to understand that incorporation can be done in little time at substantially reduced pricing. Let us discuss in detail the cost of starting and operating a private limited company in India.

Cost of Incorporation of Private Limited Company:

Five procedures for Starting a Business are now integrated and can be done simultaneously in One step. Using an integrated e-Form SPICe, The one who wants to start a Pvt Ltd can now apply for Company Name, Company Incorporation, DIN of the directors, PAN and TAN for the newly incorporated company, and avail all FIVE services simultaneously. Therefore, the reforms undertaken by the Ministry of Corporate Affairs have helped in reducing the procedures for starting a business in India and provide Ease of Doing Business.

The Cost of Incorporation / Registration of Pvt Ltd Company would vary from INR 6,000/- to INR 30,000/- depending upon the No. of Directors, No. of members, authorized share capital and Professional fees. Professional fees may depend upon the complexity of the task. 

Fees of some Important Registrations Cost for Private Limited Company:

There are different kinds of business forms and businesses and services in India. Irrespective of type of business organization, each one of them requires some Government registrations. For E.g GST registration, VAT registration, If you are in the Import Export business then you must opt for IEC registrations, If you are in some kind of profession then Professional Tax registration, EPF registration, For small and medium Company then MSME registration etc. are required. 

Different kinds of registration have different costs including professional charges including government fees. The registrations may start from INR 1500/- and reach up to INR 15000/- that would depend on the complexity of tasks, State Taxes etc.


Mandatory Compliances: 

The Private Limited Company from the instance of its incorporation, is bound by certain compliances laid by Ministry of Corporate affairs, by making certain declarations, to communicating of hiring of an auditor, the minutes of board meetings, annual filings of director etc. There are no. of compliances that a Private Limited Company needs to complete within a stipulated time. Which are as follows: 

Mandatory Compliance Description and Timeline
First Board Meeting First Meeting of the Board of Directors is required to be held within 30 days of the Incorporation of Company. Notice of BM must be sent to every director at least 7 days before the meeting.
Subsequent Board Meetings Minimum 4 Board Meetings to be held every year with not more than 120 days gap between two meetings.
Filing of Disclosure of interest by Directors Every director at:

•  First meeting in which he participates as director; or

•  First meeting of Board in every FY; or

• Whenever there is change in disclosures

Shall disclose in Form MBP-1 (along with list of relatives and concern of relatives in the Company as per RPT definition), his concern or interest in any company, body corporate, firm or other association of individuals (including shareholding interest).

Form MBP-1 shall be kept in the records of the company.

First Auditor First Auditor of the company shall be appointed by the BOD within 30 days of Incorporation who shall hold the office till the conclusion of 1st AGM. In the case of First Auditor, filing of ADT-1 is not mandatory.
Subsequent Auditor The BOD shall appoint the auditor in the first AGM of the company who shall hold the office till the conclusion of 6th AGM and shall inform the same to ROC by filing ADT-1. The responsibility to file Form ADT 1 is that of the company and not of the auditor within 15 days from the date of appointment.
Annual General Meeting Every Company is required to hold an Annual General Meeting on or before 30th September every year during business hours (9 am to 6pm), on a day that is not a public holiday and either at the registered office of the Company or within the city, town or village where the registered office is situated. A 21 clear days' notice is required to be given for the same.
Filing of Annual Return (Form MGT-7) First Auditor of the company shall be appointed by the BOD within 30 days of Incorporation who shall hold the office till the conclusion of 1st AGM. In the case of First Auditor, filing of ADT-1 is not mandatory.
Filing of Financial Statements (Form AOC-4) Every Private Limited Company is required to file its Balance Sheet along with statement of Profit and Loss Account and Director Report in this form within 30 days of holding of Annual General Meeting.
Statutory Audit of Accounts Every Company shall prepare its Accounts and get the same audited by a Chartered Accountant at the end of the Financial Year compulsorily. The Auditor shall provide an Audit Report and the Audited Financial Statements for the purpose of filing it with the Registrar.

Each of the above compliances, would cost you around INR 2000/- to 20,000/-.  You are advised to hire a professional for these compliances. You can get your yearly Statutory Compliances done at at very affordable prices. 

Event Based Compliances :

Event based compliances are those which get triggered upon happening of certain events like change in directors, change of registered office, change in authorized share capital etc. Hence, it is necessary that the happening of such events get tracked and compliances met with on time in order to avoid penalties or additional fees. Some of the Event based compliances are mentioned below along with the time limit:

Events Form No. Time Limit
Change in registered office INC-22 Within fifteen days from the date of such change
Change in Directors or KMP DIR-12 Within 30 Days of such change
Increase in Authorized Share capital SH-7 Within 30 days of passing Ordinary Resolution
Filing of resolution and agreements MGT-14 Within 30 days from date of passing resolution
Increase in Paid up share capital (Issue of security) PAS-3 Within fifteen days from the date of the allotment
Change in secured borrowing (Creation, modification and satisfaction of charge) CHG-1 All types of Charges within 30 days of its creation
Application for KYC of Directors DIR-3 KYC On or before 30th April of immediate next Financial Year (Annual Compliance)
ACTIVE (Active Company Tagging Identities and Verification) INC-22A On or before 25th April 2019 (Applicable to all companies registered before 31st December 2017)
Declaration of Commencement of Business INC-20A Within a period of 180 days of the date of incorporation of the company. (Applicable to companies incorporated after 2nd November, 2018.)

Professional fees for each of the above compliances, would be around INR 2000/- to 20,000/-. 

Registering a Private Limited Company  is one thing and running the Company successfully is the other aspect all together. Pvt Ltd company registration cost is one time thing but after the registration there are alot of compliances which would add in to the fees / Cost of Pvt. Ltd. Company registration in India. 

Published by

Ishita Ramani
(Director - Operations)
Category Others   Report

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