GST applicability on own-vehicle goods transportation – GTA or Non-GTA?

I need clarification regarding the GST treatment of our goods transportation activity.

Our company is a Private Limited Company and GST registered. We have our own goods vehicles:

 – 12 Wheeler – Passing Load 25 Ton

 – 12 Wheeler – Passing Load 25 Ton

– 16 Wheeler – Passing Load 32 Ton

Our actual business activity is transportation of goods by road. We use our own vehicles to transport goods from the pickup location to the destination/drop location and receive transportation/freight charges for the service.

Our arrangement is as follows:

We do not rent or hire out our vehicles to customers.

We do not issue any LR/GR/Consignment Note.

We are not the owner or seller of the goods being transported.

We do not purchase or sell the goods.

We do not issue any sale invoice for the goods.

Our income from this activity is only from transportation/freight charges.

As per my understanding of the GST provisions and CBIC's GST FAQs, RCM under Section 9(3) is applicable to GTA services and not to ordinary transportation of goods by road. Further, transportation of goods by road by a person other than a GTA/courier is covered under the applicable exemption.

I also understand that the definition of Goods Transport Agency (GTA) specifically refers to a person who transports goods by road and issues a consignment note, by whatever name called.

Since we do not issue any LR/GR/Consignment Note and our activity is actual transportation of goods by road using our own vehicles, my understanding is that our service should fall under transportation of goods by road other than GTA/courier, rather than GTA service.

Accordingly, I understand that our transportation charges should be exempt from GST under the applicable GST exemption notification for transportation of goods by road other than GTA/courier.

Further, my understanding is that merely because the customer is GST registered or unregistered, the nature of our non-GTA transportation service should not change, since the GTA-specific RCM provisions would not apply to a non-GTA road transporter.

Our arrangement is also not a vehicle hiring/renting service, as we are providing the actual goods transportation service ourselves.

Therefore, based on the above facts, my understanding is that GST should not be applicable on our transportation charges and the service should be treated as an exempt non-GTA road transportation service.

 

Replies (6)
Quick Summary
This discussion clarifies GST applicability for companies using their own vehicles to transport goods. The consensus is that if a company transports goods using its own vehicles and does not issue a consignment note, it is not considered a Goods Transport Agency (GTA). Consequently, the freight charges received are exempt from GST under Notification No. 12/2017-Central Tax (Rate), and neither forward charge nor reverse charge applies.

The querist's understanding is legally correct. Because the company transports goods in its own vehicles without issuing a consignment note, it does not qualify as a Goods Transport Agency (GTA). The freight charges received are wholly exempt from GST under Entry No. 18 of Notification No. 12/2017-Central Tax (Rate), and neither Forward Charge nor Reverse Charge (RCM) applies.

Thank you for the clarification. Could you please also confirm whether there is any GST provision under which a road transporter providing transportation services through its own vehicles is mandatorily required to issue a consignment note/GR, even when it is not operating as a GTA?

The principle that issuance of a consignment note is an essential condition (sine qua non) to qualify as a Goods Transport Agency (GTA)—and without which the service falls under non-GTA road transport exempt under Entry 18 of Notification No. 12/2017-CT (Rate)—is well-supported by judicial precedents and Advance Rulings:

1. Authority for Advance Ruling (AAR) Decisions (GST Era)

A. Andhra Pradesh AAR – In Re: Joint Venture / Transport Operators

  • Held: The Authority held that where an applicant provides road transportation of goods using their own vehicles or hired trucks without issuing consignment notes (LR/GR), the activity does not fall under GTA.
  • Ratio: Non-issuance of a consignment note implies that the transporter does not undertake the statutory liabilities/custody rights typical of a GTA. Consequently, such services are covered under ordinary road transportation of goods and are exempt from GST.

B. West Bengal AAR – In Re: Flipkart India Private Ltd / Logistics Rulings

  • Held: The West Bengal AAR affirmed that the issuance of a consignment note is the decisive statutory test (sine qua non) to classify a service as GTA under GST.
  • Ratio: Two mandatory conditions must co-exist to classify a person as a GTA: (1) transportation of goods by road, and (2) issuance of a consignment note. If condition (2) is absent, the entity is outside the scope of GTA services.

C. Karnataka AAR – In Re: K.P. Abdul Gafoor

  • Held: An individual/firm carrying out transport of goods by road without issuing a consignment note cannot be treated as a GTA.
  • Ratio: Entry 18 of Notification No. 12/2017-CT (Rate) exempts "transportation of goods by road except by a GTA or courier agency". Since the provider does not issue a consignment note, they do not satisfy the definition of GTA, thereby granting them full exemption under Entry 18.

2. Precedents under Erstwhile Service Tax (Equally Applicable)

Because the definition of GTA under GST (Notification No. 12/2017-CT Rate) is identical to Section 65B(26) of the Finance Act, 1994, rulings from the Service Tax regime hold strong persuasive value:

  • CCE vs. Biraj Cargo Carrier (Tri. - Del.):
    The Tribunal held that to bring a service provider under the purview of GTA, the revenue must prove that a consignment note was issued. Mere actual transportation or freight collection without an LR/GR does not make a transporter a GTA.
  • Nandganj Sihori Sugar Co. Ltd. vs. CCE (Tri. - LB / CESTAT):
    The Larger Bench held that a vehicle owner or transporter who merely carries goods in their vehicle without issuing a consignment note cannot be termed a Goods Transport Agency.

Summary

  • Key Precedents: Andhra Pradesh AAR & West Bengal AAR under GST; CESTAT rulings in Biraj Cargo and Nandganj Sihori.
  • Core Rule: Without a Consignment Note / LR, the transporter is legally a non-GTA road transporter, making the freight charges exempt from GST under Entry 18 of Notification 12/2017-CT (Rate).

Thank you so much, Sir, for the detailed clarification and for sharing the relevant legal precedents. This was really helpful in understanding the GST treatment of our transportation activity

Also my question if totally Exemption from GST then if we have received Freight charges from customer for Exemple :- If we have one crore received in our account then 20 lakh gst registration compalsary and how do income in income tax return

On Rohit's question, two separate laws apply, so take them one at a time.

GST registration: Section 23(1)(a) of the CGST Act says a person engaged ONLY in supplying goods or services that are wholly exempt (or not liable to tax) does not need registration, even above the Rs 20 lakh threshold. So if every rupee of your turnover is exempt road freight under Notification 12/2017-CT(Rate), registration is not compulsory. Two things can break this:
- Any taxable supply alongside it (for example vehicle rental, or GTA-type work with consignment notes). Then turnover is counted together and registration applies.
- A customer or contract that insists on a GSTIN. That is a commercial demand, not a legal one.
Please check that the exemption entry you rely on fits your exact facts (no consignment note, no GTA status) before you skip registration.

Income tax: GST exemption has no effect here. The Rs 1 crore is business income. A company cannot use the presumptive scheme in Section 44AE, so books are needed and tax is on actual profit. Tax audit under Section 44AB applies if turnover crosses Rs 1 crore (Rs 10 crore if cash receipts and payments are within 5 percent). Report turnover in the P&L and the ITR. Freight earned by a proprietor or firm with up to 10 vehicles can use 44AE instead.

Do confirm with your own CA against the notification text before acting.

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