Absence of form 16a

This query is : Resolved

Sanoj Kr. Sharma (Querist)
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05 September 2013 if a company submitted the tds return on 1st sept-13 for the 4th qtr of previous year.

in this case the tds certificates of vendors come from the site after 20-25 days. meanwhile what the company can provide to their vendors instead of form 16 A, for filling there returns easily and on time.

whereas in 26 As can shows for there tds deposited detail after 10 days of making the tds return by the company.

Sanoj Kr. Sharma

Sanoj Kr. Sharma (Querist)
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07 September 2013 please help me...

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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14 July 2024 When the TDS return has been filed by the company but the Form 16A (TDS certificates) from the Income Tax Department's website is not yet available, there are alternative documents or information that the company can provide to their vendors to facilitate their tax filing process. Here are the options:

### Alternative Documents or Information:

1. **TDS Deduction Details Report**:
- Provide a detailed report showing the TDS deductions made for each vendor during the quarter. This report should include:
- Vendor Name
- Vendor PAN (Permanent Account Number)
- Amount paid
- TDS deducted
- Date of payment
- Challan details (Challan number, date, etc.)

2. **Acknowledgement of TDS Return Filing**:
- Provide an acknowledgement or proof of filing of the TDS return (Form 24Q for salaries or Form 26Q for non-salary payments). This can include a screenshot or a printout from the TDS return filing portal showing the details of the filed return.

3. **Bank Statement or Payment Advice**:
- Provide copies of bank statements or payment advices showing the payments made to the vendors along with the corresponding TDS deducted. This helps vendors reconcile the payments received with the TDS deducted.

4. **Email Confirmation**:
- Send an email to each vendor confirming the total amount paid during the quarter and the corresponding TDS deducted. Mention that Form 16A will be provided as soon as it is available from the Income Tax Department.

### Steps to Take:

- **Communicate Promptly**: Inform your vendors as soon as the TDS return is filed and let them know that Form 16A will be provided shortly.
- **Provide Contact Information**: Share contact details or a designated person/vendors can reach out to for any queries or assistance.
- **Follow-Up**: Regularly check the Income Tax Department's website for the availability of Form 16A. Once available, promptly download and provide Form 16A to your vendors.

### Importance of Timely Communication:

It's crucial to maintain good communication with your vendors regarding TDS deductions and provide necessary documents or information promptly. This helps vendors in filing their income tax returns accurately and on time, minimizing any delays or complications.

By offering alternative documents and keeping vendors informed, you can ensure smooth compliance with TDS regulations and maintain positive vendor relationships.

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