Director Identification Number (DIN)

VARUN BEDI , Last updated: 30 January 2016  
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It is an unique Identification Number allotted to an individual who is an existing director of a company or intends to be appointed as director of a company pursuant to section 153 & 154 of the Companies Act, 2013

Procedure of obtaining DIN

Any person intending to apply for DIN shall have to make an application in E-Form DIR-3 and should follow the following procedure:

1. E-Form DIR-3 has to follow the online e-Filing process.

2. Attach the photograph and scanned copy of supporting documents i.e. proof of identity, and proof of residence as per the guidelines. Physical documents are not required to submit at DIN cell.

3. Along with the supporting documents, Verification as per Form DIR-4 shall also be attached. This shall contain the Name, Father’s name, date of birth and text of declaration and physical signature of the applicant.

4. The e-Form shall have to be digitally signed and shall be uploaded on MCA21 portal.

5. Upon upload, Pay the fees for eForm DIR-3. Only electronic payment of the fees shall be allowed (I.e. Netbanking / Credit Card). No challan payment will be accepted under revised procedure of DIN allotment.

The applicant is required to get himself/herself registered on the MCA21 Portal to obtain login id, which is necessary for payment of the fees. After obtaining the login-id, Login to the MCA21 portal and click on 'e-Form upload' link available under the 'e-Forms' tab for uploading the e-Form DIR-3. e-Form DIR-3 will be processed only after the DIN application fee is paid.

6. Upon upload and successful payment,

Form DIR-3 is mandatorily to be signed by an Applicant and a practicing professional or secretary (who is a member of ICSI) in whole time employment or the Director of the existing company

Approved DIN shall be generated in case the form is being signed by a practicing professional and details have not been identified as potential duplicate. Provisional DIN shall be generated in case form is signed by secretary in whole time employment or Director of existing company and details have been found as potential duplicate. A suitable informational message and an email shall be provided to the user that the DIN shall be approved after due verification by the DIN cell.

7. Processing of e-Form DIR-3

In case, DIR-3 gets certified by the professional (i.e. CA(in whole time practice)/ CS(in whole time practice)/ CWA (in whole time practice)/, the DIN will be approved by the system immediately online (in case it is not potential duplicate).

8. Post-approval changes in particulars of Form DIR-3

If there is any change in the particulars submitted in e-form DIR-3, applicant can submit e-form DIR-6 online. For instance in the event of change of address of a director, he/ she is required to intimate this change by submitting e-form DIR-6 along with the required attested documents.

What things should be taken care of while filling form DIR-3?

Please note that Income Tax PAN is mandatory in case of Indian applicants so the applicant details (name, father’s name, date of birth) should be as per the PAN details. The particulars filled in form DIR-3 should match with the details given in the supporting documents to be submitted along with DIN application. Any mis-match will lead to rejection of DIN application.

Whether any fee is payable along with application for allotment of DIN?

Yes, DIN application fee of Rs. 500/- is payable.

How to enquire about the status of the payment made for Form DIR-3?

Status of the payment made for Form DIR-3 can be enquired from 'Track Payment Status' link on the homepage of www.mca.gov.in.

What are the scanned documents required to be attached with eform DIR-3?

Please ensure following before attaching supporting documents with DIN application:

• Documents submitted are currently valid and not expired.

• Documents issued by LIC may be enclosed as Date of Birth and Address proof.

• Bank Statements, Utility Bills like telephone, electricity bill etc furnished as residence proof are in the applicant's name only and not older than two months.

• All supporting documents attached with form DIR-3 must be duly attested by an authorized person/ authority.

• In case the director is illiterate, thumb impression should be certified from the concerned revenue authority (where the applicant resides) and then all the documents should be notarized or attested OR if applicant is not in a position to sign the application due to medical reasons and affixed thumb impression on the application then duly attested medical certificate from Government hospital is must with the application stating the reason of his / her ailment.

What things should be taken care of with regard to supporting documents

ID proof must be currently valid and issued by the Central/ State Government or Instrumentalities of state like PSUs, Public Sector Banks, Universities recognized under the UGC Act. It should contain following information:

• Applicant's name with photograph
• Father's Name
• Date of Birth


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Published by

VARUN BEDI
(Chartered Accountant)
Category Corporate Law   Report

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Comments

08 February 2016 VINAY KRISHNA

Hi.. Do the company need to file DIR-3C.


03 February 2016 Parameswaran V

Delete the third point as DIR - 4 has been omitted by MCA by their notification dated 18 09 2014 the Companies (Appointment and Qualification of Directors) Amendment Rules, 2014.


02 February 2016 ACS Parul Rawat

@Varun Bedi...My Plsr Sir! @Sachin....what kind of alteration u talking abt Sachin?? For any changes in Personal info. regarding the DIN u hv to file DIR-6.


02 February 2016 sachin jain

What to do in alteration of din after allotement


01 February 2016 VARUN BEDI

@parul rawat thanks ya I know that It was already corrected by me at time of submitting article but don't get updated till know Thanks allot for your suggestion


01 February 2016 ACS Parul Rawat

@Lijo Philip..Once the DIN is issued it cannot be changed unless the person is issued two DIN. The person can only gt his/her personal info. corrected like. Name, DOB, Father's Name etc. he cannot get his digits of DIN changed as per my Knowledge. @Varun Bedi...Appreciable work Sir, but as per the notification issued by MCA the requirement of DIR-4 has been abolished now. Kindly make the Correction. @Pankaj...For any Changes in the personal Info. of director kindly file Form DIR-6 with the attested copy of PAN. Thanx! :)


01 February 2016 CS Vivek Sharma

For change in any particulars of DIN you have to file form DIR-6 on MCA portal.


01 February 2016 pankaj

Nice Article .... What is procedure for correction in DIN There wz PAN mistake in surname which carried forward to DIN PAN correction is done How to change DIN


01 February 2016 CS Vivek Sharma

DIR-4 is not required to attach with the form DIR-3 it is now included in DIR-3.


31 January 2016 bhaskar sureka

Please lemme know is der any procedure to surrender Din One of my client is having two din He has not been appointed as a director in any company as on date Please guide if any of your expert having any knowledge about it


31 January 2016 VARUN BEDI

@Lijo Philip PROCESS FOR SURRENDER/CANCELLATION/ OF ADDITIONAL/DUPLICATE/ EXTRA DIN: Section 153 read with rule 11 of The Companies (Appointment and qualification of Directors) Rule, 2014 (a) Holder of duplicate DIN shall make an application for surrender with Regional Director, (b) The application shall be made in form DIR-5. (c) The application shall be accompanied with a declaration on affidavit duly notarized that he has never been appointed as director in any company and the said DIN has never been used for filing of any document with any authority. (d) The form DIR-S is physical form so form DIR-S will be attach in form RD-1 and filed with Regional Director. Attachments of RD- 1: + DIR-S + Self attested copy of PAN Card + Self attested copy of Passport + Affidavit of surrender of DIN (Draft Attached) + Board Resolution, if any (Draft Attached) (e) The Central Government will check E-records. INFORMATION REQUIRED TO BE MENTIONED IN DIR-5: 1. Name & Din of applicant 2. Reason for surrender of DIN 3. PAN 4. Passport No, if any. 5. Permanent resident address. 6. Phone No & Email ID 7. DSC of Person himself INFORMATION REQUIRED TO BE MENTIONED IN RD- 1: 1. Mention CIN of Company in which you are director from original DIN. 2. Purpose- Other 3. Purpose-Surrender of DIN 4. Detail of application 5. DSC of person himself! any director of Company. NOTE: The e-Form will be processed by the office of Regional Director (Non STP). Fee as per Annexure A of RD-1 instruction kit. A company can seek approval from Regional Director by filing application in e- Form RD-1 for certain mentioned purposes under Companies Act, 2013. Corresponding form 24A as per Companies Act, 1956. Please note that giving false statement or evidence is punishable under section 448 and 449


30 January 2016 LIJO PHILIP

Can in any circumstances a DIN can be changed or can a director surrender first and then get a different DIN ???.....I mean to ask not the same as previous..


30 January 2016 VARUN BEDI

@akash & ajay My pleasure


30 January 2016 Akash Sharma

thanks for sharing.. this will be useful in future din applications by me..


30 January 2016 Ajay sharma

Thnx for valuable guidance.


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