Data analysis to review inventory

CA Amrita Chattopadhyay | Last updated: 09 January 2021

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Quick Summary

Effective inventory management is vital across many industries for controlling costs and meeting customer demands. This article highlights potential risks in inventory management, such as incorrect recording, excess or insufficient stock, and failure to identify obsolete items. It then details how data analysis techniques, including ageing reports, turnover calculations, and value stratification, can be used to review inventory. Furthermore, it outlines exception testing methods to pinpoint specific issues like excess stock, obsolete items, and discrepancies.

Inventory management plays a very crucial role in manufacturing, retail, construction industry, pharmaceutical industry and service industry (in few cases). Proper inventory control enables successful cost control of operations. Inventory management can be very challenging and for any growing organization, it can be very painful. Following are a few potential risks and the audit implication of each risk which can be faced in the Inventory management.

POTENTIAL RISK

Risk	Implication
Inventory is not recorded correctly	Management will not have accurate information to manage inventory. Inventory can be materially misstated in the financial statement.
Quantity of inventory is not maintained within a specific range.	Storing of inventory more than requirement may result in an increased risk of obsolescence and additional cost of storage. Further, if too little inventory is maintained, the customer demands may not be fulfilled.
Obsolete inventory items are not identified	Management will not be able to make proper decisions for getting rid of obsolete items.
Difference between the physical inventory and inventory maintained in the system/ records are not identified	Management will not have reliable information to make proper inventory decisions. From an audit perspective, the inventory could be materially misstated in the financial statement.
Items are not recorded in the correct period	In the financial statement, inventory and the cost of goods could be materially misstated.
Gaps in sequentially numbered documents are not accounted for.	Inventory tags, transaction numbers and other information may be missing and not accounted for.

DATA ANALYSIS

1. Ageing of inventory by date of receipt
2. Compute the number of months each inventory item is held, based on either sales or purchases.
3. Stratify the balances by value bands
4. Analyse gross profit with inventory turnover
5. Analyse price adjustment transactions

Exception Test

1. Identify the inventory held in excess of maximum and minimum level
2. Identify the obsolete and damaged inventory by the ageing of inventory
3. Identify balances in excess of a reasonable usage period that is probably obsolete
4. Identify the items beyond the shelf life
5. Identify items with negligible selling or cost price
6. Identify the difference arising from the physical count
7. Identify balances that have unusual items
8. Identify work in progress that have been open for an unreasonable period
9. Identify inventory acquired from group company
10. Test for missing inventory ticket number
11. Identify duplicate inventory items
12. Compare the cost of inventory and selling price and identify the items that exceed the net realizable value
13. Compare inventory holdings and turnover per product between stores.