In global scenario, import and export transactions are commonly used by every industry and these transactions are increasing day by day. In last couple of years, rupee and dollar exchange prices’ movement are drastically changed and due to exchange rate movement, it is impact exchange loss / gain in financial statement which in turns impact bottom line (profitability) of industry. To vary in exchange rate, various industry used hedging activities for their outstanding receivable / payable through entering into various derivative instrument contract. Presently various derivatives instruments like forward cover , option , commodity hedging etc are being used by industry to minimize the exchange rate movement risk.
Here we specifically discuss regarding forward cover and its accounting in different scenario.
Accounting standard (AS) 11 is applied in accounting for transactions in foreign currencies; and in translating the financial statements of foreign operations . It is also apply to foreign currency transactions in the nature of forward exchange contracts.
Basic question is that what is meaning of forward cover:
Para 7.8 of AS 11, forward exchange contracts means an agreement to exchange different currencies at a forward rate.
That means as laymen language, forward exchange contracts is
“Contract to deliver or receive certain quantity of foreign currency “
“at a specified rate (forward rate)”
“and on a stipulated date”
Generally three types of forward exchange contract differentiated for accounting treatment:
(1) Forward Exchange Contract Entered into for Hedging Purposes (accounting treatment as per Para 36 & 37 of AS 11)
(2) Forward Exchange Contract Entered into for trading/speculation Purposes (accounting treatment as per Para 38 & 39 of AS 11)
(3) Forward Exchange Contracts entered into to Hedge the Foreign Currency Risk of Firm Commitments or Highly Probable Forecast Transactions (accounting treatment as per ICAI an Announcement on Announcement - ACCOUNTING FOR DERIVATIVES, 2008)
As per Para 8(c) of AS 11 (revised 2003), foreign currency transactions include transactions when an enterprise becomes a party to an unperformed forward exchange contract. Therefore, AS 11 (revised 2003) contemplates accounting for forward exchange contracts separate from the underlying asset. Thus, the accounting for forward exchange contract has to be done separately considering it as a transaction separate from the underlying transaction.
· Forward Exchange Contract Entered into for Hedging Purposes (this is explained in “by the Technical Directorate of the ICAI”, reproduce here again for the benefit of readers):
If a forward exchange contract is entered into to mitigate the foreign exchange fluctuation risk on an item (called as underlying), it is a forward exchange contract entered into for hedging purposes.
AS 11 (revised 2003) is applicable to forward exchange contracts entered into to hedge the foreign exchange fluctuation risk in respect of an existing asset/liability.
Hedging is a tool that aims to reduce/eliminate its risks and ultimately reduce the variability in cash flows or earnings that arises from these risks, simple example is as one pays insurance premium to an insurance company in protection against a specific event.
To get more clarity, let’s understand through illustration:
On 1st January, 2005, a company entered into a foreign currency transaction by taking a loan of US $ 1 Lakh. The amount of loan is required to be paid on 30th June, 2005. On 1st January 2005 itself, the company entered into a forward exchange contract for the transaction to mitigate the risks associated with changes in exchange rates.
The exchange rates (Rs. per US $) are as below:
Period |
1.1.2005 |
31.3.2005 |
30.06.2005 |
Spot rate |
45 |
47 |
52 |
Forward rate (for six months) |
48 |
- |
- |
Forward rate (for three months) |
- |
51 |
- |
In above case,
Underlying Liabilities: Loan payable
Risk: Exchange rate as on 30.6.2005 (at the time of repayment of loan)
Hedging: to minimize the Exchange rate risk
Underlying items, Risk and hedging condition are satisfy in above example and based on that this transactions are accounted as per Para 36 & 37 of AS 11.
Assuming that the accounting year of the company is financial year, the journal entries for the above transaction are as below (Amount in - Rs. Lakhs):
01.01.2005
(i) Bank A/c Dr. 45
To Foreign Currency Loan A/c Cr. 45
(Entry passed for taking the foreign currency loan)
(ii) Foreign currency receivable A/c Dr. 45
Deferred Premium A/c Dr. Dr. 3
To Amount payable to bank Cr. 48
(Entry passed for entering into forward exchange contract)
31.03.2005
(iii) Premium A/c Dr. 1.5
To Deferred Premium A/c Cr. 1.5
(Entry passed for amortisation of proportionate premium on forward exchange contract for three months)
(iv) Foreign Exchange Loss A/c Dr. 2
To Foreign Currency Loan A/c Cr. 2
(Entry passed for booking exchange loss on foreign currency loan at the balance sheet date (47-45)*1 lakh)
(v) Foreign currency receivable A/c Dr. 2
To Foreign exchange gain A/c Cr. 2
(Entry passed for booking of exchange gain on forward exchange contract)
30.06.2005
(vi) Premium A/c Dr. 1.5
To Deferred Premium A/c Cr. 1.5
(Entry passed for amortisation of proportionate premium on forward exchange contract for the next three months)
(vii) Foreign Exchange Loss A/c Dr. 5
To Foreign Currency Loan A/c Cr. 5
(Entry passed for booking exchange loss on foreign currency loan (52-47)*1 lakh)
(viii) Foreign currency receivable A/c Dr. 5
To Foreign exchange gain A/c Cr. 5
(Entry passed for booking of exchange gain on forward exchange contract)
(ix) Amount payable to bank A/c Dr. 48
To Bank A/c Cr. 48
(Entry passed for amount paid to bank for the settlement of forward exchange contract)
(x) Foreign currency received A/c Dr. 52
To Foreign currency receivable A/c Cr. 52
(Entry passed for valuing amount of foreign currency at the spot rate)
(xi) Foreign Currency Loan A/c Dr. 52
To Foreign currency received A/c Cr. 52
(Entry passed for repayment of loan in foreign currency)
· Forward Exchange Contract Entered into for trading/ speculation Purposes
Paragraphs 38 and 39 of AS 11 (revised 2003) deal with forward exchange contracts intended for trading or speculation purposes.
Paragraph 38 provides that gain or loss on such contracts should be computed by multiplying the foreign currency amount of the forward exchange contract by the difference between the forward rate available at the reporting date for the remaining maturity of the contract and the contracted forward rate (or the forward rate last used to measure a gain or loss on that contract for an earlier period).
The gain or loss so computed should be recognised in the statement of profit and loss for the period. The premium or discount on the forward exchange contract is not recognized separately.
Example:
On 1st January 2005, company entered into a forward exchange contract
Period |
1.1.2005 |
31.3.2005 |
30.06.2005 |
Spot rate |
45 |
47 |
52 |
Forward rate (for six months) |
48 |
- |
- |
Forward rate (for three months) |
- |
51 |
- |
As in above example, there is no underlying item so that we can say that company has entered into a forward exchange contract for Trading / speculation purpose.
Following are accounting entries for Speculative / Trading Forward cover scenario: (Amount in Rs. Lakhs)
01.01.2005
(i) Foreign Currency Receivable A/c Dr. 48
To Amount payable to bank A/c Cr. 48
(Entry passed for entering into forward exchange contract)
31.03.2005
(ii) Foreign Currency Receivable A/c Dr. 3
To Exchange Gain A/c Cr. 3
(Entry passed for marking to market of forward exchange contract (51-48)*1 Lakh)
30.06.2005
(iii) Foreign Currency Receivable A/c Dr. 1
To Exchange Gain A/c Cr. 1
(Entry passed for marking to market of forward exchange contract (52-51)*1 Lakh)
(iv) Bank A/c Dr. 4
Amount payable to bank A/c Dr. 48
To Foreign currency receivable A/c Cr. 52
(Entry passed for settling the forward exchange contract)
Note: Premium/discount under the above situation is not separately accounted.
· AS 11 (revised 2003) is not applicable to forward exchange contracts entered into in respect of firm commitments or highly probable forecast transactions.
A ‘firm commitment’ is a binding agreement for the exchange of a specified quantity of resources at a specified price on a specified future date or dates.
‘Forecast transaction’ is an uncommitted but anticipated future transaction.
This type of transaction’s accounting treatment covered under announcement
ICAI - Announcement -Announcement - Accounting for Derivatives
1. Certain issues have been raised with regard to the foreign currency derivative exposures of various corporates that are not being fully accounted for. These exposures may translate into heavy losses due to fluctuations in the foreign exchange rates. The matter was considered by the Council of the ICAI at its meeting held on March 27-29, 2008. The Council decided to clarify the best practice treatment to be followed for all derivatives, which is contained in the following paragraphs.
2. It may be noted that although the ICAI has issued AS 30, Financial Instruments: Recognition and Measurement, which contains accounting for derivatives, it becomes recommendatory from 1.04.2009 and mandatory from 1.04.2011. In this scenario, the Council expressed the view that since the aforesaid Standard contains appropriate accounting for derivatives, the same can be followed by the entities, as the earlier adoption of a standard is always encouraged.
3. In case an entity does not follow AS 30, keeping in view the principle of prudence as enunciated in AS 1, Disclosure of Accounting Policies, the entity is required to provide for losses in respect of all outstanding derivative contracts at the balance sheet date by marking them to market.
4. The entity needs to disclose the policy followed with regard to accounting for derivatives in its financial statements. In case AS 30 is followed by the entity, a disclosure of the amounts recognised in the financial statements should be made. In case AS 30 is not followed, the losses provided for as suggested in paragraph 3 above should be separately disclosed by the entity.
5. The auditors should consider making appropriate disclosures in their reports if the aforesaid accounting treatment and disclosures are not made.
6. In case of forward contracts to which AS 11, ‘The Effects of Changes in Foreign Exchange Rates’, applies, the entity needs to fully comply with the requirements of AS 11. Accordingly, this Announcement does not apply to such contracts.
7. This clarificatory Announcement applies to financial statements for the period ending March 31, 2008, or thereafter.
Example:
On 1st January 2005, company entered into a forward exchange contract for a contract of purchase of material US $ 1 Lakh as on 1.6.2005 and settlement on 30.6.2005
Period |
1.1.2005 |
31.3.2005 |
30.06.2005 |
Spot rate |
45 |
47 |
52 |
Forward rate (for six months) |
48 |
- |
- |
Forward rate (for three months) |
- |
51 |
- |
As on 1.6.2005, spot rate is Rs. 50
1.1.2005
No entry
31.3.2005
The below entry is not required because as on 31.3.2005 , there is gain on Mark to Market, but if there is loss then that loss should be recongnised as prudence concept
(i) Foreign Currency Receivable A/c Dr. 3
To Exchange Gain A/c Cr. 3
(Entry passed for marking to market of forward exchange contract (51-48)*30.06.2005
1.6.2005
As on 1.6.2012, liabilities are created and now forward cover contract is for underlying liabilities. So scheme of entries are as per scenario 1 i.e Forward Exchange Contract Entered into for Hedging Purposes.
Nirmal Shah
Email: nirmal.shah@essar.com