New Draft Format for TDS/TCS Book Adjustment: Full Details, Applicability & Compliance Guide

The Income Tax Department has released Draft Form No. 137 - TDS/TCS Book Adjustment Statement, bringing clarity and structure to the reporting of transfer vouchers by government offices. The new draft format is set to impact Accounts Officers, PAOs, DTOs and CDDOs across Central and State Governments.

This development is crucial for all stakeholders handling TDS/TCS remittances through book adjustments and understanding the format now can help avoid future compliance errors.

What is Form No. 137?

Form No. 137 is a TDS/TCS Book Adjustment Statement designed to capture details of transfer vouchers for a specific month and year. It is primarily applicable to:

• Accounts Officers (AOs)
• Pay and Accounts Officers (PAO)
• District Treasury Officers (DTO)
• Cheque Drawing and Disbursing Officers (CDDO)

The form ensures accurate reporting of TDS/TCS amounts remitted to the government account through book adjustments, rather than physical challan payments.

Structure of Draft Form No. 137

The draft form is divided into two major parts:

Part A: Accounts Officer Details

This section captures essential identification and contact information, including:

• Accounts Officer Identification Number (AIN)
• Account Office Name
• Complete Address (including Country, PIN/ZIP Code, District, State)
• TAN of the Accounts Office
• Government Category (Central Government / State Government)
• Special TAN (for State Government)
• State AG Code (for State Government)
• Responsible Person’s Name (full name mandatory, no abbreviations)
• Designation
• Email ID
• Contact Number (with Country Code)

Important: The address must contain detailed fields such as building, street, locality, post office, district, state and PIN code.

Part B: DDO-wise Transfer Voucher Details

This section requires reporting of:

• Type of Statement (Original / Correction)
• DDO-wise details of transfer vouchers
• Form Type (Dropdown options):

1. Form 138
2. Form 140
3. Form 143
4. Form 144

• TAN of DDO
• Name of DDO
• Total Tax Deducted/Collected (including surcharge and cess)
• Total TDS/TCS remitted to Government account (AG/Pr. CCA)

Note:

• Maximum four entries (nature-of-deduction-wise) per DDO per month.
• All amounts must be filled in ₹ (Indian Rupees) unless otherwise specified.
• Certain fields may be pre-filled.

Declaration Requirement

The responsible person must certify:

• All particulars furnished are correct and complete.
• PAN must be provided.
• Signature, date, and place are mandatory.

This increases accountability and strengthens compliance oversight in TDS/TCS book adjustment cases.

Why This Draft Form Is Important

The introduction of Draft Form No. 137 is expected to:

• Standardize reporting of TDS/TCS book adjustments
• Reduce reconciliation mismatches between DDOs and Accounts Offices
• Improve transparency in government tax remittances
• Strengthen audit trail and verification mechanisms

For government departments, this means tighter reporting timelines and greater accuracy requirements.