MCA Extends AGM and EGM Timeline for Virtual Meetings Until September 30, 2024

Last updated: 26 September 2023

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The Ministry of Corporate Affairs (MCA) has extended the deadline for companies to hold their Annual General Meetings (AGMs) and Extra-Ordinary General Meetings (EGMs) using video conferencing or other audio-visual means. This extension is now valid until September 30, 2024. The decision applies to AGMs due in 2023 or 2024 and EGMs, allowing them to be conducted virtually under the existing framework. However, this does not grant an extension for statutory timelines, and companies must still adhere to the Companies Act, 2013, to avoid legal action.

Ministry of Corporate Affairs (MCA) has extended the timeline for holding Annual General Meetings (AGMs) and Extra-Ordinary General Meetings (EGMs) through video conferencing (VC) or other audio-visual means (OAVM) until September 30, 2024.

MCA Extends Virtual AGM/EGM Deadline to Sept 30, 2024

Official copy of the circular is mentioned below

General Circular No. 09/2023

File No. Policy -17/57/2021-CL-MCA
Government of India
Ministry of Corporate Affairs

5th Floor, 'A' Wing, Shastri Bhawan,
Dr. Rajendra prasad Road, New Delhi 110001
Dated: 25.09.2023

To,
The DGCoA,
All Regional Directors,
All Registrar of Companies,
All Stakeholders.

In continuation to this Ministry’s General Circular No. 20/2020 dated May 05, 2020, General Circular No. 02/2022 dated May 05, 2022 and General Circular No. 10/2022 dated December 28, 2022 and after due examination, it has been decided to allow companies whose AGMs are due in the Year 2023 or 2024, to conduct their AGMs through VC or OAVM on or before September 30, 2024 in accordance with the requirements laid down in Para 3 and Para 4 of the General Circular No. 20/2020 dated May 05, 2020.

However, it is hereby clarified that General Circular shall not be construed as conferring any extension of statutory time for holding of AGMS by the companies under the Companies Act, 2013 (the Act) and the companies which have not adhered to the relevant statutory timelines shall be liable to legal action under the appropriate provisions of the Act.

Further, in continuation to this Ministry’s General Circular No. 14/2020 dated April 08, 2020, General Circular No. 03/2022 dated May 05, 2022 and General Circular No. 11/2022 dated December 28, 2022 and after due examination, it has also been decided to allow companies to conduct their EGMs through Video Conference (VC) or Other Audio Visual Means (OAVM) or transact items through postal ballot in accordance with framework provided in the aforesaid Circulars up to September 30, 2024.

All other requirements provided in the said Circulars shall remain unchanged.

This issues with the approval of the Competent Authority.

FAQ :

The Ministry of Corporate Affairs (MCA) has extended the deadline for holding AGMs and EGMs through video conferencing or other audio-visual means until September 30, 2024.

This extension covers Annual General Meetings (AGMs) due in the year 2023 or 2024, and Extra-Ordinary General Meetings (EGMs).

No, this circular does not extend the statutory time for holding AGMs under the Companies Act, 2013. Companies that have not met the relevant statutory timelines may still face legal action.

No, all other requirements provided in the previous relevant circulars shall remain unchanged.

Companies can conduct their EGMs through Video Conference (VC) or Other Audio Visual Means (OAVM), or transact items through postal ballot, up to September 30, 2024.

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