Seeking Expert Guidance – GST IDS Refund | Statement 01A
I am currently processing an Inverted Duty Structure (IDS) GST Refund and encountered the following message while filing Statement 01A:
“1 invoice cannot be validated through the system and these invoice details would be sent to the jurisdictional refund processing officer for further verification and refund processing. Do you want to proceed?”
The invoice has been checked against the GSTR-2B, and the relevant details appear to be available there.
I would like to seek guidance from GST practitioners, tax professionals and officers who have practical experience with IDS refund processing.
My queries:
1️⃣ Should we click “PROCEED” and continue with the refund application when the invoice is reflected in GSTR-2B but is not validated by the Statement 01A system?
2️⃣ Does this message mean that the invoice is merely being referred for manual verification, rather than being treated as ineligible?
3️⃣ If the invoice is otherwise eligible ITC and we have the purchase invoice, GSTR-2B and GSTR-3B records, will the jurisdictional refund officer consider it during refund processing?
4️⃣ Has anyone recently faced this type of validation issue in IDS Refund Statement 01A? If yes, how was it handled by the jurisdictional officer?
I would be grateful if experienced professionals could share their practical experience and advice before proceeding with the application.
Should we PROCEED or remove the invoice from Statement 01A?
Your valuable suggestions will be highly appreciated.
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IDS Refund: GSTR-2B Invoice Not Validated in Statement 01A
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Action: Click "PROCEED" to submit the Statement 01A application with the flagged invoice intact, provided the ITC is valid and reflected in your GSTR-2B and GSTR-3B.
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Outcome: The invoice will be routed for manual verification by your jurisdictional officer, whom you can satisfy by presenting proper purchase invoices and reconciliation documents upon request.
YES , click PROCEED. This is not a rejection. Here is what the message actually means:
WHAT THE ERROR MEANS:
The GST portal auto-validates invoices in Statement 01A by cross-referencing them with the supplier GSTR-1. When it says INVOICE CANNOT BE VALIDATED THROUGH THE SYSTEM, it means the portal could not find a matching entry in the supplier GSTR-1 at that moment. This happens due to:
- Supplier filed GSTR-1 with a typographical error in invoice number, GSTIN, or amount
- Timing lag between supplier filing and portal sync
- Supplier filed via IFF (quarterly filer) and the invoice did not propagate correctly
WHAT HAPPENS AFTER PROCEEDING:
The system DOES NOT reject your refund claim. The message itself says these invoice details will be SENT TO THE JURISDICTIONAL REFUND PROCESSING OFFICER. This is standard manual verification , the officer reviews the invoice against your GSTR-2B and your physical purchase invoice.
DOCUMENTS TO KEEP READY:
1. Physical purchase invoice showing the exact invoice number, date, GSTIN, and amount
2. GSTR-2B screenshot confirming the invoice appears in your 2B
3. GSTR-3B showing the input was declared
4. If possible, a reconciliation statement showing the mismatch reason (e.g., supplier used different invoice reference)
When the officer sends you a DEFICIENCY MEMO or query, respond immediately with these documents and reference the GSTR-2B entry. Officers routinely approve such claims where the invoice is visible in 2B even if 01A auto-validation fails.
Have others dealt with this recently? The system errors have been more frequent post the June 2026 portal update , would be useful to know resolution timelines from the group.
Has anyone recently faced a similar issue while filing an IDS refund? Kindly share your experience and advice.
Hello Sangeeth ji,
Were you able to resolve this error, we are also facing same error.
Hai Naman Ji,
Till now, facing same error. No solution.
If the invoice is otherwise eligible and correctly reported, you would generally proceed rather than remove it solely because Statement 01A could not system-validate it. The portal message says the invoice details will be sent to the jurisdictional refund officer for further verification; it does not, by itself, establish that the ITC is ineligible. It also does not guarantee that the officer will accept the claim.
- Before proceeding, reconcile the invoice particulars and ITC claimed in Statement 01A with the purchase invoice, GSTR-2B and GSTR-3B, and check that the credit is eligible for the IDS refund.
- Keep the supporting records and a reconciliation ready for any officer query. The officer’s consideration will depend on verification and the applicable refund conditions.
- If the invoice has a mismatch or is not eligible, resolve that before including it. The message alone does not disclose why validation failed, and no specific officer outcome can be inferred from it.
Managing the IDS refund workflow well depends on a clean reconciliation between Statement 01A, purchase records and return data. Manual checking across invoices and portal outputs is difficult; automation can reduce repetitive work while keeping professional judgment in control. Our platform offers 2,000+ AI agents and 650+ integrations covering only relevant workflows. For a walkthrough focused on your refund workflow, WhatsApp us at https://wa.me/message/3HVOZ7HIY4ESC1.
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