Documents for return exhibition material

Dear Sir/Madam,

I seek your expert advice regarding the documentation and compliance process for sending materials to an exhibition and receiving them back under GST regulations.

We intend to send material for exhibition purposes. For dispatch, we will prepare a Delivery Challan (DC) and generate an E-Way Bill. However, we would like clarification on the following points regarding the return of the material:

1. When the material is returned from the exhibition venue, what documents should we prepare?

2. If we create a Delivery Challan in Tally, the “From” address reflects our company’s registered address. However, physically the goods will be dispatched from the exhibition venue. How should this be handled correctly?

3. While generating the E-Way Bill for return exhibition material, there is no specific option for “return exhibition material.” Under which category or reason should the E-Way Bill be generated?

4. For the return movement, how should we provide the Delivery Challan and E-Way Bill to the driver?

5. Is a soft copy (PDF/digital copy) of the Delivery Challan and E-Way Bill legally valid during transportation, or is a hard copy mandatory?

We would appreciate your guidance to ensure full legal compliance and proper documentation.

Looking forward to your expert advice.

Thanking you.