If the AGM of a private limited company is slated to be held on 23.4.2010, when should the board meeting for approval of accounts, authorising directors for signing of accounts, adopting of directors' report and adoption of auditors report be held? Do we need separate board meetings for approval of accounts, for adoption of directors' report and for adoption of auditors' report? Urgent please
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First we have to conduct a Board meeting for consideration , approval of all financial docs. On the same board meeting we can also fix the date time venue of calling an AGM. Normally we will be giving 21 clear days before AGM date. You can also call an AGM by SHorter Notice if the approval is receiveed from shareholders and AOA is permitting the same.
So in your case you can call a board meeting on 1 April 10 for conducting the Board Meeting
Regards
CS JIthesh
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