Tally entries

Pass  entry  as follows , when  you pay  cash  in advance   for expense . 

Advance  to  Staff      A/c     Dr 

To Cash                     A/c     Cr 

(  Being  paid  for expense ) 

When staff  give you Bills / cash memo / Invoices  for expense , you pass entry 

Expense                          A/c    Dr 

To Advance  to Staff       A/c    Cr 

(  being  Advance given  adjusted against  expense )