Reappointment of MD and WTDs

Hello Friends,

A public ltd. unlisted co. wants to reappoint its MD and Whole time directors (tenure of office ending on 01.04.2010).

Please clarify that whether the following procedure is correct  for the same:

1- BM for re-appointments subject to shareholders approval and approving notice of EGM

2- EGM (to be held in Jan.) and Ordinary Resolutions to be passed for re-appointment of MD & WTDs

3- Form 25 C to be filed individually for MD and WTDs & Form 23 for re-appointment of MD.