Preservation of Old Records

its 8 years ( sec 209)

8 years

Hi Devi Prasad ji

Section 209(4A) requires that books of accounts togther with vouchers must be preserved for minimum period of 8 years .

Section 160 and 161 provides that copies of all annual returns are required to be maintained for the minimum period of 8 years.

but as per my knowledge Minutes of BOM /AGM are required to be maintained for life time as minimum time period for the same is  nowhere mentioned in the Comapnies Act,1956 similarly it is not given for ROC filing details ,It is my suggestion if it is possible maintained all statutory books for lifetime even ROC filing details should be kept forever at least in scanned copies as it may be required for refernce and submission at any time . though ROC is repository for all statutory filing records it requires to follow long procedure to get certified copies from ROC.

Dear Devi Prasad Ji

As Per Section 209(4A) The books of account of every company for a period of 8 years immediately preceding the current year togather with the vouchers relevant to any entry in such books of account, shall be preserved in good order.

This sub section will applicable to all company whether public or private. 

Hi

since accounts are required to be maintained for 8 years. However minutes and other records are required to be maintained from incorporation to till date.