Acceptance Letters
A well-written acceptance letter can work in your favor
Use an acceptance letter for accepting a job, resignation, gift, invitation, honor, and many other special situations.
Even if you have accepted a job offer verbally, it is smart to write an acceptance letter to formally accept the offer and to confirm details of employment.
How to write an acceptance letter:
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Be gracious when accepting a job, promotion, appointment, public office, gift, etc.
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Thank the person, business, organization, etc. when you begin your letter.
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Briefly identify what it is that you are accepting. For example, “This is a wonderful opportunity for me, and I am happy to accept the position as associate director of sales.”
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Thank those who have helped you, if you feel it is appropriate.
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Restate the terms as you understand them if you are formally
accepting a job position or similar assignment, including the starting date, job expectations, rate of compensation, health and dental benefits, sick and vacation days, etc.
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Keep the tone of your letter positive if you are accepting a resignation. Do not say anything that might make you liable for legal action.
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Thank the person for the invitation if you are accepting an invitation to a social event, and express your anticipation that the event will be a success. Clarify any details about the event, if needed, such as date or time, location, dress, etc.
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Recheck for errors. For job offers and the like, the acceptance letter may become part of a company’s permanent file for you, so make sure that it is well-worded and free of embarrassing grammatical or other errors.
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Close your letter by restating your appreciation for being offered the job, award, gift, etc.
If you must decline to accept an offer, invitation, or gift, you should:
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Be gracious, whatever the reason is that you must decline.
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Thank the person for the invitation, offer, gift, suggestion, etc.
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State clearly that you are unable to accept.
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Briefly state the reason that you are unable to accept, if desired.
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In closing, restate your appreciation for the person’s consideration