Reimbursement Made Easy

In our organization to get reimbursement there is an procedure:-

1. Need to Fill A Form

2. Attached required bills or documents

3. Get Singed from Department Head

4. Get Signed from Sr. Accountant

5. Then After presenting same in front of Cashier we get our amount back.

I  have to explain this procedure each and every time to new peoples and this procedure is little bit lengthy. 

Is there any way to make work easy????