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Notice of meeting

Sowmya.S.Balan (Paid Assistant) (749 Points)

21 April 2012

dear friends

can date of notice of agm before date of audit report

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4 Replies

Phanindra Raju.G (Preparation for CA Final) (25 Points)
Replied 22 April 2012

sec 210 of the companies act,1956 :-

every company should lay before every subsequent AGM, its annual accounts with in 6 months or extended period, if any, granted by the ROC from the closure of accounts.

Khushboo Maheshwari (Company Secretary) (548 Points)
Replied 23 April 2012

Not very sure, but generally we enclose the audit report and accounts with AGM notice, so the date of audit report should not be later then the date of AGM notice

sayani ghosh (-) (26 Points)
Replied 18 July 2012

Whether Consent of the Board to increase the X amount of Equity Shares ( subject to the Members approval in AGM ), being the unissued Equity Shares be made by Circular resolution?

Pavan Zavar (NA) (57 Points)
Replied 19 July 2012

Following is the sequence of incidence take place:

The Board of Directors prepares Accounts of the company. (Balance Sheet & P&L A/c) (Legally, it is the responsibility of Management/ Internal Auditor of the Company to prepare & maintain Accounts)
The same are approved and signed by Directors in the Board Meeting.
The Accounts are forwarded to Statutory Auditor for his Report on the same.
Statutory Auditor will comment on Accounts & will issues his report i.e. Auditors Report & makes signatures on Balance Sheet & P&L A/c.
Now Director’s Report can be prepared (Note: Director Report must contain answers to the Qualifications put by Auditor in his Report.) Once the Board approves draft of Director’s Report, they can go ahead to call for AGM.
Here comes the point to issue Notice of AGM.

So, one has to arrange respective Dates on each such document accordingly.

The only exception situation is: Company is unable to finalize Accounts, for whatsoever may be the reasons & due date of conducting AGM (generally, 30.09.20--) is about to come. Here AGM must be called even if No Accounts (BS, PL) are ready for the approval of members. In this case, Date of Calling of AGM may come before the Date of Signing of Balance Sheet/ Auditor’s Report.

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