Computerised invoices on a4 paper

2720 views 8 replies

ANIL NAIR

MANAGER - COMMERCIAL

41 Points Joined November 2011

Dear learned members,

We used to print Excise Invoices on pre-printed computer continuous stationery. The Sr. No is printed at the time of preparation of invoice. As per the rule the Foirst copy is signed in original and the other copies are with the carbon impression.

Now we would like to switch over to A4 papers which can easily be printed using a Laserjet printer. These papers will be blank and all details will be prined on it at the time of invoice printing. In this case no carbon will be used and all the copies will be original print-outs.(though there is a marking of Original for buyer, Duplicate for transporter, triplicate-office copy etc.) My doubts are:-

1. Can I start this type of Invoices without any hesitation from the Excise Authorities?

2. Is there any rule preventing me from this?

3. Is there any rule/notifications that support me?

Waiting for your valuable suggestions.

Thanks and regards

K. ANIL KUMAR

Replies (8)

Dayal

Gen. Manager - Indirect Taxation

3451 Points Joined October 2007

Dear Anil

Reproducing below the provisions related to Invoice, in view of which you can very well generate invoice on A4

Chapter-4
INVOICE SYSTEM

Serially numbered invoice

3.1 The invoice shall be serially numbered and shall contain the registration number, descripttion, classification, time and date of removal, rate of duty, quantity and value, of goods and the duty payable thereon. The serial number shall commence from 1st April every year [beginning of a financial year].

3.2 The serial number can be given at the time of printing or by using franking machine. But when the invoice book is authenticated in the manner specified in sub-rule (5) of rule 11, each leaf should contain serial number. Hand written serial number shall not be accepted.

3.3 In case of computer-generated invoice, the serial number may be allowed to be generated and printed by computer at the time of preparation of invoice ONLY IF the software is such that computer automatically generates the number and same number cannot be generated more than once. For this purpose, the Central Excise Officers may check the system/software from time to time.

Dayal

Gen. Manager - Indirect Taxation

3451 Points Joined October 2007

There is no restriction on printing of Invoices on A4, so long all the relevant text gets printed and duplication is avoided.

Moreover you will need to address your printing programmed to print

1. Original for Buyer

2. Duplicate for Transporter copy

3.Triplicate for Office use

4. Extra copy

ekant jain

Practice

31 Points Joined December 2008

Is there any mandatory requirement for white, pink, yellow and green invoice.

ekant jain

Practice

31 Points Joined December 2008

An importer wants to issue Cenvatable invoice for trasferring duty including Addl. duty. Is there any requirement to mention the name of foreign supplier on the invoice to be issued?