MCA inserts Rule 25B for Physical Verification of Registered Office of Companies by ROC

Last updated: 22 August 2022

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The Ministry of Corporate Affairs (MCA) has introduced a new rule, 25B, to the Companies (Incorporation) Rules, 2014. This rule empowers the Registrar of Companies (ROC) to conduct physical verification of a company's registered office. The verification process involves visiting the registered address, potentially with police assistance, and cross-checking documents with the property occupant. A detailed report, including photographs and supporting documents, will be prepared. If the registered office is found unsuitable for receiving communications, the ROC may initiate steps to remove the company's name from the register.

GOVERNMENT OF INDIA MINISTRY OF CORPORATE AFFAIRS NOTIFICATION New Delhi the 18th August, 2022 G.S.R.643(E). - In exercise of the powers conferred under section 3, section 4, sub-sections (5) and (6) of section 5, section 6, sub-sections (1) and (2) of section 7, sub-sections (1) and (2) of section 8, clauses (a) and (b) of sub-section (1) of section 11, sub-sections (2), (3), (4), (5) and (9) of section 12, sub-sections (3), (4) and proviso to sub-section (5) of section 13, sub-sectio

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FAQ :

Rule 25B has been inserted to allow the Registrar of Companies (ROC) to conduct physical verification of a company's registered office.

The Registrar of Companies (ROC) is authorised to conduct the physical verification of the registered office.

The Registrar will carry documents filed on MCA 21 related to the registered office address and cross-verify them with supporting documents authenticated by the property occupant.

If the registered office is found incapable of receiving communications, the ROC will notify the company and directors of their intention to remove the company's name from the register, allowing 30 days for representation.

The report includes company details, registered office address, date and time of visit, location details, information of any person present, remarks, and attached documents like agreements, photographs, and ID cards.

Yes, the Registrar may seek assistance from the local police if required for the physical verification.

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