Registration issues on GST portal

Hi Rahul,

Thanks for sharing the details of your issue — and you're right to feel frustrated when the GST portal rejects a document without clearly stating what exactly is wrong. Let’s break it down and resolve this.

✅ First, What You've Done Right:

• You've provided a declaration by both partners authorizing Mr. Pawan Kumar.

• You've included an acceptance from the authorized signatory.

• The document is signed by both partners.

• Stamp of the firm is affixed (as you mentioned).

This is mostly correct in content, but the rejection might be due to format, execution, or missing legal formalities. Let’s identify the exact possibilities.

🔍 Possible Reasons Why GST Portal Rejected the Document

1. 🖋️ Document Not Notarized or on Letterhead

• For partnerships, declaration of authorized signatory should ideally be on the firm's letterhead.

• Also, in many cases, the GST officer expects a notarized declaration (especially in sensitive cases or if scanned clarity is low).

2. 📄 Wrong File Format or Low Scan Quality

• File must be PDF, less than 100 KB, and clearly scanned.

• Blurred or unclear signatures/seals often cause rejections.

3. 🔖 Stamp and Sign Missing in Acceptance Section

• Both the declaration section and acceptance section should be:

  • Signed

  • Stamped

  • Dated and Place mentioned

Sometimes, people forget to stamp the acceptance part (by the authorized person), which leads to rejections.

4. 📝 Wording not matching GST standard format

Officers sometimes expect a format that closely follows CBIC guidelines. While your format is mostly fine, here's a slightly corrected and accepted version below.

✅ Corrected & Standard Format for GST Authorized Signatory Declaration (For Partnership Firm)

🔹 On Firm Letterhead

Declaration for Authorized Signatory
Date: [DD/MM/YYYY]
Place: [City]

We, the undersigned partners of the firm "Protein Junction", having our principal place of business at [Full Address], hereby jointly and severally authorize Mr. PAWAN KUMAR, Partner of the firm, to act as the Primary Authorized Signatory for the purpose of Goods and Services Tax (GST) registration and compliances.

He is authorized to sign and submit all necessary documents, applications, undertakings, and correspondences related to GST matters on behalf of the firm.

All actions taken by the authorized signatory shall be binding on all partners of the firm.

Acceptance by Authorized Signatory

I, Mr. Pawan Kumar, Partner of Protein Junction, hereby accept to act as the Primary Authorized Signatory for the above-mentioned firm and undertake to comply with all responsibilities under the GST law.

Signature: (Signed with Stamp)
Name: Pawan Kumar
Designation: Partner
Date: [Same as Above]
Place: Ghaziabad

📎 Attachments (Optional but Recommended)

• PAN Cards of Partners

• Partnership Deed (already required during registration)

• ID proof of authorized signatory

✅ Next Steps for You

1. Re-draft the declaration using the above format.

2. Print on firm’s letterhead.

3. Sign & stamp in all relevant places.

4. Scan as PDF (clear, max 100KB).

5. Optionally, get it notarized (may not be required, but helps avoid rejection).

6. Upload again on GST portal.