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19 May 2011  

I am providing here the details for getting the TDS Certificates. Step by Step details are given below:


(1) The deductor has to register their TAN with nsdl website. Click on the "Online TAN Registration" available in the home page of www.tin-nsdl.com and follow the due procedures mentioned therein.


(2) Upon registration the deductor would be allotted an Reference  Number. Note down this number.


(3) The deductor will also receive an email from NSDL informing the Reference Number, User Name, Password...etc


(4) After confirmation of registration formalities, go to www.tin-nsdl.com website, and Login to TAN Account


(5) Provide the User Name, Password and TAN Number


(6) Provide the details as asked for by the website for every quarter. You will receive by email a text file from nsdl.


(7) Now the said text file needs to be converted into a pdf file / TDS certificate (Form 16A). Requisite conversion software provided in the website itself.


(8) Once converted your TDS certificates will be saved in your computer automatically at the defined path.


(9) Take print out of the certificates and check the same for 100% accuracy


(10) If found in order, affix seal and signature and issue the certificate to the deductees


NSDL is yet to announce such facility for Salary TDS Certificate. For the time they have made available such facility only for Form 16A (non salary cases)

 15 Replies

Replied 19 May 2011

Form 16A PDF Converter Utility


Form 16A is a TDS certificate which is prepared and issued by the deductor to the deductee. Now Form 16A can be downloaded from TIN website from Financial Year 2010-11 onwards.Form 16A will be sent on the registered e-mail ID on successful confirmation of KYC for the particular Financial Year and Quarter. The nomenclature of the file will be TAN_AY_Quarter_Form 16A Reference Number_Part of file_of_Part of file.

For example: MUMA12345E_201112_Q1_FORM_16A_0000001717_0001_OF_0001.zip

In case transactions are large in number, it may not be possible to incorporate it in a single file. In such case, it will be split into parts owing to restriction of e-mail size.

The zip file is password protected, to open the file please use your TAN Registration Number.





Utility once downloaded can be used for converting PDF file as and when required for all future files.

The 'Form 16A PDF Converter Utility' is a Java based utility. JRE (Java Run-time Environment) [versions: SUN JRE: 1.4.2_02 or 1.4.2_03 or 1.4.2_04 or IBM JRE: ] should be installed on the computer where the Form 16A PDF Converter is being installed. Java is freely downloadable from https://java.sun.com and https://www.ibm.com/developerworks/java/jdk or you can ask your vendor providing computer facilities (hardware) to install the same for you.


Procedure to convert zip file to PDF file:

    1.   The following software can be used for extraction of zip files:


1.1   WinZip version 9.0 and above


1.2   WinRaR version 3.90 and above


1.3   7-Zip version 4.65 and above

    2.   Extract zip file by providing the password .i.e. TAN Registration Number.

    3.   Pass extracted text files through PDF Converter Utility.

    4.   To open 'Form 16A PDF Converter Utility' double-click on the 'Form 16A PDF Converter Utility.jar'. Utility will open as shown below

    5.   Form 16A Input File Name with Path:


Click on browse and select the Form 16A input file; in case of multiple files select all the form 16A files

    6.   Form 16A Error/PDF File Path:


Specify the path where 'error/PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.

    7.   Provide Details to be Printed on Form 16A:


7.1   Full Name:  Provide full name of responsible person.


7.2   Father's Name:  Provide father's name of responsible person.


7.3   Place:  Provide place of the responsible person.


7.4   Date:  Provide date in dd/mm/yyyy format.

    8.   Error File:


8.1   In case of an 'invalid file', an 'error file' will be generated. This will be a text file with the same filename as the input file with '.err' extension.


Ex:   If the input file is 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt' then, error filename will be 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.err'.


The error file will contain details of erroneous records like Line no and error descripttion.

    9.   PDF File:


9.1   In case the input file is valid, utility will be generated in a folder; nomenclature of the folder will be TAN_FORM16A_AY_Quarter_Date, which will contain PDF files of all the deductee PAN present in input file. The nomenclature of the PDF file generated is PAN_FORM16A_AY_Quarter.pdf.




5 Like

harish baldawa (ARTICLES) (31 Points)
Replied 07 June 2011

Thank you.. it was really useful

C.A Alok Mukherjee (service) (462 Points)
Replied 23 July 2011


thanks, Vandana Yes, we got it all form 16A certificates for quarter1 following the suggestive steps. Now what about the TCS part? We are not able to generate the TCS certificates Form 27D online. Is this fascility has not yet provided. any update for this?

Mayur Pithadiya (Manager) (22 Points)
Replied 29 August 2011

How to generate TDS certificate in case tax is deducted @ 20% i.e. when PAN of the deductee is not available?  

Thaks & Regards,

Mayur PIthadiya

Punit Kumar Sharma (Accounts Manager) (39 Points)
Replied 26 June 2012

Thanks for this detail....this is very useful for me...

VAISHNAVI.R (Audit Assisstant) (21 Points)
Replied 10 July 2012

thanks for useful details..

Rohit Gupta (TRP) (27 Points)
Replied 18 July 2012

NSDL has now started to give the file for generation of Form 16 (Salary TDS). It gives Part A and Annexures A & B.

Part B will contain the details of all the salary. But this is not given by NSDL. How to generate this is also a question now?

Vasanth Kumar (Excutive) (45 Points)
Replied 08 August 2012

how to generatethe TCS certificates form online 

pls help me.

CA.Vinita Gupta (Deputy Manager- Finance)   (2913 Points)
Replied 25 September 2012

Thanks for Sharing

subramaniam Iyer (account trainee) (31 Points)
Replied 25 September 2012

thanx vandana

Promit Majumdar (Lawyer) (38 Points)
Replied 04 December 2012

it has been discontinued.

M. A. Quadiri (Professor) (64 Points)
Replied 07 October 2013


Replied 21 March 2016

Dear friends,

shall we get tds certificates with defaults return

CA Divyesh Rupani (CA in Practice) (30 Points)
Replied 25 February 2017

Form 16A has to be sent to the vendors within 15 days of filing of TDS return. We have developed a software through which bulk form 16A will be automatically sent to the vendors on their mail ID. Whoever wants free demo version of this software can send mail at sales @ jprinfotech.com. Believe me it is very useful software which can save lots of valuable time of deductor company. 

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