Friends these are some useful Tips which i hope useful for You...
1. Write things down
A common time management mistake is to try to use
your memory to keep track of too many details
leading to information overload. Using a to-do
list to write things down is a great way to take
control of your projects and tasks and keep
yourself organized.
2. Prioritize your list
Prioritizing your to-do list helps you focus and
spend more of your time on the things that really
matter to you. Rate your tasks into categories
using the ABCD prioritization system described in
the time management course.
3. Plan your week
Spend some time at the beginning of each week to
plan your schedule. Taking the extra time to do
this will help increase your productivity and
balance your important long-term projects with
your more urgent tasks. All you need is fifteen to
thirty minutes each week for your planning
session.
4. Carry a notebook
You never know when you are going to have a great
idea or brilliant insight. Carry a small notebook
with you wherever you go so you can capture your
thoughts. If you wait too long to write them down
you could forget. Another option is to use a
digital recorder.
5. Learn to say no
Many people become overloaded with too much work
because they overcommit; they say yes when they
really should be saying no. Learn to say no to low
priority requests and you will free up time to
spend on things that are more important.
6. Think before acting
How many times have you said yes to something you
later regretted? Before committing to a new task,
stop to think about it before you give your
answer. This will prevent you from taking on too
much work.
7. Continuously improve yourself
Make time in your schedule to learn new things and
develop your natural talents and abilities. For
example, you could take a class, attend a training
program, or read a book. Continuously improving
your knowledge and skills increases your
marketability, can help boost your career, and is
the most reliable path to financial independence.
8. Think about what you are giving up to do your
regular activities
It is a good idea to evaluate regularly how you
are spending your time. In some cases, the best
thing you can do is to stop doing an activity that
is no longer serving you so you can spend the time
doing something more valuable. Consider what you
are giving up in order to maintain your current
activities.
9. Use a time management system
Using a time management system can help you keep
track of everything that you need to do, organize
and prioritize your work, and develop sound plans
to complete it. An integrated system is like glue
that holds all the best time management practices
together.
10. Identify bad habits
Make a list of bad habits that are stealing your
time, sabotaging your goals, and blocking your
success. After you do, work on them one at a time
and systematically eliminate them from your life.
Remember that the easiest way to eliminate a bad
habit, it to replace it with a better habit.
11. Don't do other people's work
Are you in the habit of doing other people's work
because or a 'hero' mentality? Doing this takes up
time that you may not have. Instead, focus on your
own projects and goals, learn to delegate
effectively, and teach others how to do their own
work.
12. Keep a goal journal
Schedule time to set and evaluate your goals.
Start a journal and write down your progress for
each goal. Go through your goal journal each week
to make sure you are on the right track.
If you want to start keeping a journal on your
computer, I recommend you check out this
journaling software. It's one that I personally
use every day and can't recommend enough.
13. Don't be a perfectionist
Some tasks don't require your best effort. Sending
a short email to a colleague, for example,
shouldn't take any more than a few minutes. Learn
to distinguish between tasks that deserve to be
done excellently and tasks that just need to be
done.
14. Beware of "filler" tasks
When you have a to-do list filled with important
tasks, be careful not to get distracted by
"filler" tasks. Things such as organizing your
bookcase or filing papers can wait until you
tackle the items that have the highest priority.
15. Avoid "efficiency traps"
Being efficient doesn't necessarily mean that you
are being productive. Avoid taking on tasks that
you can do with efficiency that don't need to be
done at all. Just because you are busy and getting
things done doesn't mean you are actually
accomplishing anything significant.
16. Ask questions
Asking questions can be an effective tool to help
keep you on track. Whenever you are unsure of what
to do next, just ask yourself "What is the most
valuable use of my time right now?"
17. Apply the 80/20 rule
The 80/20 rule states that 20% of your tasks
account for 80% of the value in your to-do list.
Some tasks have a much greater return on your
investment of time and energy than others. Use
prioritization to identify and focus your time on
these high payoff tasks.
18. Avoid attempting to do too much
While it is good to balance important long-term
projects with urgent tasks, you can take this too
far. If you spread your time and energy over too
many different projects, you may not be able to
make meaningful progress on any of them. Good time
management often requires that you focus your time
on a smaller set of objectives.
19. Use your energy cycles
We all have times in our day when we feel
productive and other times when we feel sluggish.
Use these highs and lows to your advantage. Get
complex and mentally challenging tasks done during
your energy highs. During the lows, take care of
low priority, routine, or non-challenging tasks.
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