Is it required to maintain statutory registers in hard copy format if the same has been maintained in a Software???
Mridul Gupta (CS ) (43 Points)
06 July 2011Is it required to maintain statutory registers in hard copy format if the same has been maintained in a Software???
CaCs Deepak Gupta
(Company Secretary)
(44 Points)
Replied 08 July 2011
Dear Ankur / others,
Can I maintain the register in the form of print out of soft copy.
These can be checked by members.
Alteration possibility is just like in minute book.
Also signed by directors.
Please advice.
Kasthuri Rangan
(CS student & Advocate)
(35 Points)
Replied 10 July 2011
Dept. vide its letter dated 16-12-1972 had stated that without prejudice to the strict legal position, AGREEABLE TO PERMIT the Loose-Leaf Minutes Book [(i.e) Computer or Typewriting printed minutes duly signed and seal by the Chairman / directors], provided that company should ensure safeguards against interpolation of the leaves. THE COMPANY SHOULD ARRANGE THE LOOSE-LEAF MINUTES TO BE BOUND IN BOOKS AT REGULAR INTERVALS OF SAY SIX MONTHS. It should be in arranged format suchas Sl. No. of pages, Authentication of each pages and the Date of minutes in ascending order.
Secretarial Organizer
(Self Employed)
(52 Points)
Replied 04 January 2012
BLUSKY SOFTWARES SERVICES
A Complete and Comprehensive software for maintenance of Statutory Registers, Minute Book, E-forms and Secretarial records compatible with Companies Act on windows.(Known as ‘Company Secretarial Software’)
Dear Sir/Madam,
COMPANY SECRETARIAL SOFTWARE At the heart of company secretarial software is a computerized equivalent of a traditional paper based Combined Register of company statutory records. The Company Secretarial Software has been designed with the needs of the practicing chartered accountant, Solicitor and Company Secretary in mind and can cope with an unlimited number of companies and entries. One - Stop solution to all your Problems relating to maintenance of Records of a Company.
COMPANY SECRETARIAL SOFTWARE is highly useful Software for Corporate as well as Professionals. As per Companies Rules, All companies are required by law to keep their Statuary Register file, all its e- Forms / Annual Returns under the Project of MCA-21, compulsorily online as you are already aware. An endeavor has been made to provide Solution for day-to-day secretarial work on your personal computer.
The Purpose of Company Secretarial Software package is to keep all Information from Incorporation till filing of Annual Return and preparation Of Minutes. The other main concept of this Software is to provide a Facility to Prepare E-Forms of MCA21 and keep the Record’s of the E-Forms as well as update automatically respective relevant Statutory Registers and Annual Return and maintains Complete Data of various Companies at one place. It provides various Reports of Practical use like Company Summary Sheet which provides whole status of company at a glance such as Company Name, Company Registration No, Authorized Capital, Paid up Capital, Increase in Authorized Capital , Change of Registered Office , Appointment and Cessation of Directors, Share Holding Pattern and Shares Transfer during the Period. The main aim of package is to Remove Repetition of Feeding of Information, like Director’s Information, Shareholder’s Information, Auditors information etc. and to Reduce Time to Feed Data at MCA-21 Site.
Although easy to use, this is actually a fully functional multi-company secretarial system with linked companies and directors, minutes and management data for professional users. So Get productive straight away with the help of this software to guide your work...
SPECIAL FEATURES: ✫ Fully automated Statuary Registers. ✫ Fully automated Annual return & Form20B /AGM. ✫ Maintain complete secretarial data at One Place. ✫ Facility to Export data to e-Form✫ Facility to Import Data From e-Form ✫ Unlimited companies ✫ Multiple share types are supported ✫Unlimited personnel ✫ Unlimited transactions✫ Creation of Minutes. ✫ Dates and other management reports. ✫ Directors, other companies directorships fully linked. ✫ Extensive Reports on secretarial procedure and statutory requirements. ✫ Network version available. ✫ Free Technical support ✫ Free updates throughout the period of your subscripttion
FEATURES : ✫ Incorporation of New Company. ✫ Creation of an Existing Company ✫ Share Application form. ✫ Share Allotment direct or through Share Application or other than cash ✫Concept of fully paid-up & Partly Paid-up ✫ Concept of Nominee & Joint Share holder ✫ Share Certificate Generation. ✫ Share Certificate Splitting. ✫Share Certificate Consolidation. ✫ Shares Transfer. ✫ Bonus Share Allotment. ✫ Duplicate Share Certificates✫ Share Buy Back ✫ Share Forfeiture ✫ Conversion of Certificate (Pref.Share & Red. Pref Share) ✫ Share under lien ✫Folio Transfer ✫Debenture Application form. ✫ Debenture allotments through single and all Application. ✫ Certificate Generation of Debentures. ✫ Certificate Splitting of Debentures. ✫ Certificate Consolidation of Debentures. ✫ Transfer of Debentures. ✫ Duplicate Debenture Certificates. ✫ Debentures Redemption/Conversion. ✫ e-Forms from Incorporation to Annual Return ✫ Name P.O.A. ✫ General P.O.A. ✫✫ Special P.O.A. ✫Change in Folio Number. ✫ Denomination (Consolidation/Division). ✫Linking of Shareholders with Directors. ✫✫ Change in Name of Company, Address of Directors & Shareholders✫ Fee Charts ✫ Fee Calculator✫ Facility of Backup and Restoration. ✫ Facility to Download Updates from Website. ✫ Frequently Asked Questions (FAQ).
E-FORMS : 1A,1AD,1B,1, 2, 5, 8,14,17, 18, 19, 20,20A,20B,21,22, 22B ,23, 23AA,23AAA,23AAB,23AAC,23AC,23ACA, 23B, 24AA,25B,25C,32,39,44,61,62,Form DD-C 66, DIN-3,DIN-4
REGISTERS : ✫Share application & Allotments ✫Members ✫ Probates ✫ Splitting & Consolidation ✫Transfer ✫✫Director’s Share Holding ✫✫Shareholder’s Register ✫ Director’s Register ✫Share under lien ✫Share Certificate ✫ Mortgage & Charges ✫ Balance Sheet ✫ Contracts ✫ Disclosure ✫ Seal Book ✫ Investment ✫ Register U/S 301 ✫ Duplicate Share Certificates ✫ Debenture Application & Allotment ✫ Duplicate Debenture Certificates ✫ Debenture Holders ✫ Debenture Transfer ✫ Duplicate Debenture Certificates.
REPORTS : ✫ Company Summary at Glance✫ Company Master List ✫ MIS Report ✫ Subsidiary Company ✫ Director wise Information✫ ✫ Details of Directorship in other company concern✫ Director List Of All companies✫ Details of Shareholders. ✫ Distinctive No Wise . ✫ Details of Folio Index(Folio wise Name wise). ✫ Details of Directors✫ Details of pending applications✫ Details of shares with Distinctive Number Wise✫ Details of shareholders✫ Share splitting✫ Share Transfer✫ Bonus Details ✫ List of Company Masters✫Labels of Directors, ✫ Shareholders & Company✫ Share Forfeited✫partly paid allotment ✫ sale bill of transfer✫ share Transfer stamp ✫Group wise Report✫ Details of call money received share transfer receipt ✫ Auth. & Paid up capital ✫ Details of increase capital ✫ Application Money Refund✫ Form Summary ✫ Income Tax Report ✫ Professional’s Details ✫ POA for investment ✫ Dispatch Report✫ Peer Review report✫ Affidavits for duplicate certificate✫ Indemnity Bond for Duplicate Certificate✫ Debenture Application
Certificate: ✫ Compliance Certificate ✫ Certificates of Director & Shareholder. ✫ Certificate Printing from Allotment, Consolidation, Splitting. ✫Abstract of Balance Sheet✫Capital✫Director✫Net Worth capital ✫Share Holder
Letter: ✫ Director’s Consent letter & Director’s Resignation letter. ✫share Allotment ✫Transfer✫ Bonus ✫ Call Money Notice ✫Auditor’s letter.
FEATURES OF Minutes of Meeting
FEATURES: ✫ More than 400 resolutions available in databank with discussion. ✫ User-friendly creation of minutes and notices. ✫ Easy to operate. ✫ Facility to create Agenda head. ✫ Facility to create Minute Numbers. ✫ Facility to copy from existing Minutes. ✫ Certified True copy of Resolutions/Minutes. ✫ Creation of Notice simultaneously with minutes and Vice-Versa. ✫ Availability of Explanatory Statements. ✫ Pre-Defined Minutes available. ✫ First Annual General Meeting ✫ Adoption of Accounts ✫ Enhancement of Authorized Capital ✫ First Board Meeting ✫ Progress Report ✫ Availability of Exemptions and privileges for private company. ✫ Import Data facility from Word or other text files✫ Creation of Predefined Minutes to save time as per your requirement ✫ Facility to disclose Director’s interest. ✫ Attendance Register✫ Backup and Restore facility.
REPORT : ✫Attendance slip.✫ Shorter Notice (Form 22A) ✫ Postal Ballot Form. ✫ Notice Under section 257 & 274. ✫ Proxy Form. ✫ Compliance Certificate. ✫Generation of Certificate under section 274(1)(G) and etc…
We deeply cherish your valued association with us, which will have our best & prompt attention at all times. Contact us for further Clarifications and Order for the Software.
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Kindly let us know if you wish to know anything further.
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Best Regards,
Rahul Singh
BLUESKY SOFTWARE SERVICE
Mobile:- +91 -09313266613
Telephone:- 011-45292122
E-Mail: bluesky.softwares @ gmail.com
WebSite: www.blueskysoftwares.com
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