How to pass the jv.

1)     Payment  Entry                 Dr                    Cr

R&M Motor expenses A/c     10000,

    To Bank or Cash A/c                                    10000

(Towards motor vehicle repair charges )

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2) Receipt Entry

Bank A/c                              9500

R&M Motor expenses A/c                               9500

(Towards Motor insurance claimed )        - If you want pass the entry with insurance company name so bank to be debited and insurance company to be credited then Insurance company to be debited Motor expenses to be credited net off entry to be made 

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3) JV for net off Motor Expenses

Fees and Fines A/c                   300

To R&M Motor expenses A/c                          300

(Towards motor maintenance charges deducted from driver salary )

Finally Motor maintenance expenses Only Rs.200 will be effected in P&L  

They Can't pay directly without your instruction because the deed between you and Insurance company, even though entry will be the same