Hi All,
Can someone share the various requirements to be taken care of under Companies Act 2013 for first year annual closing of a Private Limited company. I would appreciate If a template is shared for all the requirements.
Thanks in advance
2 Replies
Rama chary Rachakonda
(Master in Accounts & high court Advocate)
(8462 Points)
Replied 09 March 2025
CA Niyati Soni
(PROPRIETOR )
(862 Points)
Replied 04 April 2025
| Requirement Area | Descripttion | Due Date / Frequency |
| Financial Statements | Preparation of Balance Sheet, Profit & Loss A/c, Cash Flow, Notes as per Schedule III. | Year-end |
| Board Meetings | Minimum 4 board meetings annually. Maintain minutes and attendance records. | Quarterly / As required |
| Annual General Meeting (AGM) | AGM to be held within 9 months from the end of financial year (not mandatory for 1st FY if FY < 9 months). | Within 9 months of FY end (if required) |
| Statutory Audit | Appoint a statutory auditor and complete audit of financial statements. | Before AGM / Filing |
| Filing of Financial Statements (AOC-4) | File AOC-4 within 30 days from date of AGM (if held) or within 180 days from FY end (if no AGM). | Within 30 days of AGM or 180 days of FY end |
| Filing of Annual Return (MGT-7) | File MGT-7 within 60 days from the date of AGM (if held). | Within 60 days of AGM |
| Director’s Report | Prepare and attach Director’s Report with AOC-4. Cover operations, CSR (if applicable), financials, etc. | Along with AOC-4 |
| ROC Compliance | Ensure all ROC forms are filed and registers updated (Register of Members, Share Transfer, etc.). | Ongoing / Annual |
| Income Tax Filing | File ITR-6 with Income Tax Department before due date (generally 30th Sept if audit applicable). | 30th September (for audited companies) |
| Form ADT-1 (Auditor Appointment) | File ADT-1 within 15 days of auditor appointment. | 15 days from auditor appointment |
| Register Maintenance | Maintain statutory registers like Register of Directors, Members, Charges, etc. | Ongoing maintenance |
| Disclosure of Interest by Directors (MBP-1) | Obtain MBP-1 disclosures from all directors at first board meeting of the financial year. | First Board Meeting each FY |
| DIR-8 (Declaration by Directors) | Obtain DIR-8 declarations from directors that they are not disqualified under section 164(2). | First Board Meeting each FY |
| Form DPT-3 (Return of Deposits) | To be filed if company has received money not considered as deposit. | By 30th June following FY end |
| Form MSME-1 (If applicable) | Applicable for companies with outstanding dues to MSMEs for more than 45 days. | Half yearly: April & October |
| CARO Applicability | Check applicability of CARO 2020 for statutory audit reporting. | As per audit planning |
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